Administrative Coordinator I

Job TitleAdministrative Coordinator IAgencyTexas A&M University Health Science CenterDepartmentMicrobial Pathogenesis And ImmunologyProposed Minimum SalaryCommensurateJob LocationBryan, TexasJob TypeStaffJob DescriptionWhat we believe Texas A&M University is committed to enriching the learning and working environment for all visitors, students, faculty, and staff by promoting a culture that embraces inclusion, diversity, equity, and accountability. Diverse perspectives, talents and identities are vital to accomplishing our mission and living our core values.”Who we are As one of the fastest-growing academic health centers in the nation, the Texas A&M University Health Science Center encompasses five colleges and numerous centers and institutes working together to improve health through transformative education, innovative research and team-based health care delivery.What we want The Health Science Center (HSC) is looking for an Administrative Coordinator I to serve as a member of the Department of Microbial Pathogenesis and Immunology. We desire an individual who subscribes to and supports our commitment as stated above. The successful applicant will bring their experience to the position and understand the demands of supporting executives in a fast-paced environment. This person must be professional, enjoy working in a high-volume environment and be able to apply strong organizational skills while being flexible in their daily routine. If this is you, we invite you to apply to become a member of our team. Job Summary: The Administrative Coordinator I is responsible for providing administrative support of the Department of Microbial Pathogenesis and Immunology in the College of Medicine. They will work under general supervision and exercise discretion and independent judgement with respect to matters of significance.Required Education and Experience:

Bachelor's degree or equivalent combination of education and experience.

Two years of administrative work experience.

Required Special Knowledge, Skills, and Abilities:

Working knowledge of word processing, spreadsheet, database, and presentation applications.

Ability to multi¬task and work cooperatively with others.

Ability to perform all tasks and job responsibilities safely without injury to self and others in compliance with A&M System and HSC guidelines.

Provide a safe environment that fosters respect, and equality of all faculty, staff, students, and visitors.

Preferred Experience:

Task management experience.

Good interpersonal and communication skills.

Basic planning and organizational skills.

Use of standard office equipment and personal computers. Working knowledge of Microsoft Office including Word, Excel, and PowerPoint; Aggie Buy, Concur and Google Doc experience.

Experience working with diverse individuals and communities.

Responsibilities:

Assist faculty with their calendar and travel arrangements including scheduling flights, reserving hotel, conference registrations, and preparing reports upon their return. Works closely with Business Coordinator on booking travel and reconciling expenses.

Provide departmental support by scheduling rooms for faculty, and lab meetings; setting up meetings; coordinating lunch orders/dinner reservations.

Places orders for gases, liquid nitrogen, dry ice, etc.; gather and distribute mail daily; mail box assignments; answer phones; assist in planning departmental functions; office supply ordering/inventory.

Updates and manages website content; MPIM Org Chart; photos of new hires for announcements and display monitor outside of office; Facebook; directory updates; phone lists; bulletin boards.

Serves as backup to Accounting processes - entering invoices in AggieBuy, scanning to Laserfiche; Records Retention Coordinator; assist Administrator, Business Administrator and Department Head with special projects.

Coordinates Seminars for the Department. Coordinates with host and speakers for on campus visits; compile meeting schedule for guests; prepare and send announcements to different campus groups; schedules rooms for host and distance sites; prepares refreshments and sets-up meetings.

Serves as Journal Club Coordinator by scheduling speakers for each semester. Sends out announcements to the department, schedules room, orders and sets-up lunch.

Coordinates the schedule of speakers for Research in Progress; sends out notices via email; orders and prepares light receptions and clean up afterward.

Performs other duties as assigned.

Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application.All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.Equal Opportunity/Affirmative Action/Veterans/Disability Employer committed to diversity.Texas A&M University Health Science Center is transforming health through innovative research, education and service in biomedical sciences, dentistry, medicine, nursing, pharmacy and public health. As an independent state agency and academic unit of Texas A&M University, the health science center serves the state through campuses in Bryan-College Station, Dallas, Temple, Houston, Round Rock, Kingsville, Corpus Christi and McAllen.Texas A&M University Health Science Center is an Equal Opportunity/Affirmative Action/Veterans/Disability Employer.If you need assistance in applying for this job, please contact hschr@tamu.edu.Useful Links:

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