South East Mowing, LLC is currently hiring for the position of Proposal Writer.
The Proposal Writer is primarily responsible for overseeing all aspects of the bidding process including identification of new and retained bidding opportunities, management of bidding process, writing of bids/proposals and winning large contracts for mowing, vegetation, debris, storm clean up, fencing and asphalt sealing projects.
Principal Responsibilities and Duties:
Compiles company project experience credentials documents, capability statements, references, certificates, etc. for bids.
Engages with management to validate approach, design and pricing assumptions, budget preparation and work plans.
Gathers proposal/document information by identifying sources of information; coordinating submissions and collections; identifying and communicating risks associated with proposals.
Develops proposal/document by assembling information including project nature, objectives/outcomes/deliverables, implementation, methods, timetable, staffing, budget, standards of performance, and evaluation; writing, revising, and editing drafts including executive summaries, conclusions, and organization credentials.
Prepares content for a range of proposals for small to medium sized projects through to large, complex multi-year, multi-county contracts.
Meets proposal deadline by establishing priorities and target dates for information gathering, writing, review, and approval; entering and monitoring tracking data; coordinating requirements with contributors; contributing proposal status information to review meetings; transmitting proposals.
Handles timely submission of applications (digital and physical) in accordance with client stipulations, ensuring quality assurance processes are adhered to.
Creates and fosters relationships with clients, partners and associates – obtains fee rates and information on their availability, keeps them informed of project status, obtains required documentation.
Maintains current knowledge of market conditions and competitors and activities critical to the bidding process.
Sets up and maintain all credentials and compliance documents for use in bids.
Sets up and maintain a database of partners and suppliers.
Develops a repository of templated responses for written bids/proposals and budget calculations.
Maintains quality results by using templates; following proposal-writing standards including readability, consistency, and tone; maintaining proposal support databases.
Maintain a positive, professional environment.
Perform any other related duties as required or assigned.
Reports to Chief Operations Manager/Owner.
Qualifications & Skills:
Proven success with bid/proposal writing.
Experience compiling large comprehensive proposals and responding to multiple RFPs, simultaneously.
Ability to learn quickly, conduct research, assimilate information and turn thoughts into written word.
Collaborate well with others to meet objectives and are open to suggestions that allow you to produce superior work.
Excellent time management abilities; able to prioritize time and resources efficiently, and prepare for and welcome the unexpected. Works well under pressure and with tight deadlines.
Ability to interpret and analyze complex information from a range of sources and present in a succinct and compelling way.
Very strong writing skills to be able to construct high quality, complex narratives and convey complex ideas simply and clearly.
Strong numeracy skills and moderate-advanced level of competence using Excel spreadsheets and formulas for financial information.
Ability to read, analyze, and interpret common technical information such as blueprints/plan sets and legal documents (contracts).
Ability to work with minimal supervision as well as collaborating with a team, meet scheduled timelines, and plan and organize work accordingly.
Self-motivated, flexible and excellence-focused attitude. Committed and passionate - will go the extra mile.
Must be flexible and adaptable to change.
Superior organizational skills.
Deal effectively and courteously with colleagues and the general public
Ability to get along with others in workplace and respect their rights as individuals.
Communicate effectively verbally and in writing.
Computer confidence and proficiency is required.
Strong problem solving skills, good work habits, high level of self motivation and a desire to perform to top ability.
2-5 years related experience and/or training; or equivalent combination of education and experience.
Physical, Environmental, and Special Working Conditions:
Must be able to work in the sitting position for 8 or more hours per day.
Must be able to work at a computer station for extended period of time.