Program Assistant

SummarySecuring Travel, Protecting People - At the Transportation Security Administration, you will serve in a high-stakes environment to safeguard the American way of life. In cities across the country, you would secure airports, seaports, railroads, highways, and/or public transit systems, thus protecting America's transportation infrastructure and ensuring freedom of movement for people and commerce. For additional information about our agency please: Click HereResponsibilitiesThis Program Assistant position is located in the San FranciscoField Office, Field Operations Division,Law Enforcement/Federal Air Marshal Service (LE/FAMS), Transportation Security Administration (TSA), Department of Homeland Security (DHS). If selected for this position, you will serve as a Program Assistant and Point of Contact (POC) responsible for providing overall operational support on general administrative and program issues regarding policies, procedures, and requirements governing office operations. Duties include, but are not limited to: Providing general support to the Administrative Unit.Performing data entry where appropriate with a high level of accuracy, and little or no supervision. Initiating personnel actions for employee awards, promotions, reassignments, demotions, etc.Maintaining a purchase card for supplies, materials, professional development classes, etc. Assisting with the budget by running reports from Citi Manager and updating a record keeping workbook.Processing time and attendance for the field office by entering leave and payroll data into the WebTA database.Serving as acustodian for field office government vehicles; tracking information, log-in books, and vehicle maintenance;tracking/managing government fleet credit card. Serving asrecords liaison and Office of Workers Compensation Program (OWCP) administrator.Serving as the travel regulations and policies POC; verifying and certifying all travel authorizations and vouchers in Concur, ensuring all travelers get reimbursed; and handling all travel arrangements for the Supervisory Air Marshal in Charge (SAC).Maintaining files, records, schedules and calendars for assigned squads within the field office such as Employee Performance Files (EPFs), administrative files, and physical/stress exams; recording TSA Online Learning Center training courses, etc.Updating specific squad rosters, and other FAM contact information. The major duties described above reflect the full performance level of this position. Typically, at the lower Pay Bands (SV-D and SV-E), you will perform the same duties but will receive more guidance and training; and projects or work assignments may be less complex.RequirementsConditions of EmploymentYou must possess U.S. Citizenship or be a U.S. National.You must complete a favorable Background Investigation (BI).You must be able to obtain and maintain a Secret Clearance.Selective Service registration is required.You must meet the qualification requirements for this position no later than the closing date of the vacancy announcement.QualificationsTo qualify at the SV-D Pay Band (equivalent to GS-3-6), you must meet one of the qualification requirements (A, B, OR C) outlined below: A. Experience: If you are qualifying based on experience, your application must clearly outline at least six months of progressively responsible general experience. General Experience is defined as clerical, office, or other work that indicates the ability to acquire the particular knowledge and skills needed to perform the duties of the position to be filled.Specialized experienceis defined as: Experience filing and maintaining simple office records, compiling and tracking data, providing basic computer assistance, scheduling meetings, typing correspondences and providing standard information on administrative policies. OR B. Education: At least one full year of full-time academic study in an accredited business, secretarial or technical school, junior college, college or university. OR C. Combining Education and Experience: Combinations of successfully completed post-high school education and experience may be used to meet total qualification requirements for this position, and may be computed by first determining your total qualifying experience as a percentage of the experience required for the band level; then determining your education as a percentage of the education required for the band level; and then adding the two percentages. The total percentages must equal at least 100 percent. Applicants who meet the qualifications listed above based on education or a combination of education and experience MUST provide proof of education such as a list of completed college courses or the date and school of degree including the number of semester or quarter hours or a transcript from an accredited college or university. The information must be provided as an attachment to the application by the closing date of the announcement. If selected, the applicant must supply a transcript or certification of degree.To qualify at the SV-E Pay Band (equivalent to GS-7/8), you must have one year of specialized experience at the SV-D Pay Band or GS-6 in the Federal service or equivalent experience in the private sector. Specialized experience is defined as experience that has equipped you with the particular knowledge, skills and abilities to successfully perform the duties of the position. Specialized experience is defined as: Experiencecompiling, tracking and analyzingdata, providing advanced computer assistance, scheduling meetings, preparing agendas and supplemental information, preparing written correspondence, providing standard information on administrative policies, maintaining records, monitoring metrics and obtaining and supplying readily available information to staff and superiors. To qualify at the SV-F Pay Band (equivalent to GS-9/10), you must have one year of specialized experience at the SV-E Pay Band or GS-8 in the Federal service or equivalent experience in the private sector. Specialized experience is defined as experience that has equipped you with the particular knowledge, skills and abilities to successfully perform the duties of the position.Specialized experienceis defined as: Experience performing a wide range of diverse administrative support assignments by assisting managers in compiling, tracking and analyzing data, providing advanced computer assistance, serving as a point of contact for travel and custodial issues, preparing correspondence and documents, maintaining records, monitoring metrics, researching files and records and assembling technical information. National Service Experience (i.e., volunteer experience): Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. NOTE: Credit for experience is given based on a 40-hour work week. Part-time experience is credited on a part-time ratio, i.e., working 20 hours per week for two months equals one month of experience. No additional credit is given for overtime.EducationAdditional InformationEligibility to apply for other Federal positions: TSA is an Excepted Service agency exempt from most of Title 5 United States Code, including regulations which apply to displaced Federal employees (CTAP/ICTAP) of other agencies, and employment with TSA does not confer "Competitive Status" that generally results from selection and service in Competitive Service agencies. The Office of Personnel Management (OPM) has established an Interchange Agreement, which allows most permanent TSA employees to apply and be considered for vacancies in Competitive Service agencies. Information from OPM on this or other Interchange Agreements is available at: http://www.opm.gov . To ensure the accomplishment of our mission, DHS requires every employee to be reliable and trustworthy. To meet those standards, all selected applicants must undergo and successfully pass a background investigation as a condition of placement into this position. DHS uses E-Verify, an Internet-based system, to confirm the eligibility of all newly hired employees to work in the United States. Learn more about E-Verify including your rights and responsibilities. TSA employees who are absent for the purpose of performing military duty may apply for any vacancies announced in their absence. It is the policy of the Government not to deny employment simply because an individual has been unemployed or has had financial difficulties that have arisen through no fault of the individual. Information about an individual’s employment experience will be used only to determine the person’s qualifications and to assess his or her relative level of knowledge, skills, and abilities. Although an individual’s personal conduct may be relevant in any employment decision, including conduct during periods of unemployment or evidence of dishonesty in handling financial matters, financial difficulty that has arisen through no fault of the individual will generally not itself be the basis of an unfavorable suitability or fitness determination. For more information, click here . Payment of relocation expenses (Permanent Change of Station) is not authorized. Qualified non-competitive eligible candidates may be referred for consideration on a separate, unranked list. More than one position may be filled from this announcement. If you are entering TSA employment on an appointment without time limitations, you must serve a basic trial period unless you have already met the requirement. TSA policy requires verification of Selective Service registration for male applicants born after 12/31/59. For more information click here . View common definitions of terms found in this announcement. Veterans and persons with disabilities possess a wealth of unique talents, experiences, and competencies that can be invaluable to the DHS mission. If you are a member of one of these groups, you may not have to compete with the public for federal jobs. To determine your eligibility for non-competitive appointment and to understand the documentation that is required, click on the links above or contact the Servicing Human Resources Office listed at the bottom of this announcement.