Entry-level Admin Assistant

Entry-level Admin Assistant, part-time with room to grow

Job Title: Admin Assistant

Report to: President and Accountant-Senior

We are a small, growing CPA firm delivering efficient, effective and economical out-sourced accounting and Controller/Consultant solutions to small and medium sized businesses and non-profit organizations. Our work goes beyond entering transactions into accounting software. We work closely with organizations to help them use their financial information to make fully informed business management decisions.

The Entry-Level Administrative Assistant will support the team by ensuring that the business processes are organized and efficient. The successful applicant for this position will be detail-orientated, highly organized, proactive, and enjoy working in a small team environment.

No prior accounting position required.

Essential Duties and Responsibilities:

Screen and direct incoming calls effectively with considerable use of tact, diplomacy, and courtesy

Record phone messages as necessary

Greet visitors and accommodate their needs as necessary

Scan client documents

Assemble and bind client reports

Manage schedule and appointment calendar and maintain sensitivity to changing priorities

Schedule business travel and accommodations

Perform ad hoc project-related duties as requested

Provide onsite support for company events and meetings

Maintain office supplies and equipment

Traits/Attributes for the position:

Friendly and helpful demeanor in person and on phone

Highly detail-oriented and organized

Strong prioritization skills

Effectively works independently and in small teams

Must be proactive and take initiative

Must be proficient in Excel, Word, and Windows environment

Familiarity with QuickBooks desired but not required

To apply for this position, please email a resume with a cover letter.