Special Events Coordinator

less thanp>JOB DESCRIPTIONless thanbr>TURTLE BAY EXPLORATION PARKless than/p>less thanp>Position Title:iii iiiiiii Special Event Coordinatoriiii iiiiiiiiiiiiii iiiiiiiiiiiiii Status:i FT, Non-Exemptless than/p>less thanp>Reports To:iiiiiiiiiii ii iDevelopment Officerless than/p>less thanp>Department:iiiiiiiiiiiii Developmentless than/p>less thanp>iless than/p>less thanp>I.iiiiii SUMMARYless than/p>less thanp>The Special Event Coordinator reports to the Development Officer and is a core member of the fundraising team.less than/p>less thanp>II.iiii ESSENTIAL JOB FUNCTIONSless than/p>less thanp>The Special Event Coordinatoris primary duties are:less than/p>less thanp>1.iiiii Plan, execute, and manage Turtle Bayis fundraising events (including budgeting and reporting).less than/p>less thanp>40 hours (Full Time)less than/p>less thanp>Key to this position is the ability to be proactive, outgoing, and highly organized with excellent attention to detail. iMust establish and maintain positive relationships with vendors, volunteers, donors, event staff, grantors, fellow employees and the public.less than/p>less thanp>1.iiiii Eventsless than/p>less thanul>less thanli>Serve as the primary member of Development team to budget, plan, promote, implement, and report on/analyze fundraising events.less than/li>less thanli>Currently, Turtle Bay produces 5 major fundraising events annually:i Chocolate After Dark (early February); Auction (3rd weekend in March); Brews By The Bridge (June); Walk For Wildlife (August); and Oktoberfest (October).less than/li>less thanli>Supervise and foster positive relationships with all event committee volunteers.less than/li>less thanli>Conduct event-related iasksi to individuals and businesses.i This includes: event sponsorship solicitation, requests for in-kind donations, negotiating vendor contracts and/or agreements.less than/li>less thanli>Responsible for achieving the projected revenue for each event as outlined in each event budget.less than/li>less thanli>Plan and execute 4 large annual Turtle Bay fundraisers.less than/li>less thanli>Serve as the lead member of the Development team to plan and implement all donor exhibition openings (approx. 3 per year).less than/li>less thanli>Supervise event committees and volunteers. Recruit new members when possible and help to ifriend-raisei.less than/li>less thanli>Smaller events and receptions as assigned.less than/li>less than/ul>less thanp>2.iiiii Auctionless than/p>less thanul>less thanli>Responsible for the successful coordination of Turtle Bayis annual auction (primary months: August i March).i Year-round attention is needed.less than/li>less thanli>Serve as the primary member of Development team to budget, plan, promote, implement, and report on/analyze the Auction event.less than/li>less thanli>Supervise and foster positive relationships with all Auction committee volunteers, oversee expenditures, and manage progress of auction item procurement.less than/li>less thanli>Maintain and manage the Procurement spreadsheet as well as all Auction-related forms and systems.less than/li>less thanli>Recruit new Auction Volunteers.less than/li>less thanli>Manage the Auction Tracker database to ensure system integrity and accuracy, generating reports as needed.less than/li>less thanli>Work with Creative Services to develop and distribute marketing materials including save-the-date cards, invitations, and signage.less than/li>less thanli>Work with Marketing and PR to develop strategies/ideas to market the auction.less than/li>less thanli>Responsible for reaching the Auction revenue goal.less than/li>less than/ul>less thanp>III.iii iFUNDRAISINGless than/p>less thanul>less thanli>Work to identify and secure event-related sponsors for event under-writing, in conjunction with the Development team and considering each eventis budgeted revenue goals.less than/li>less thanli>Assist with annual contributed income goals for individual and corporate sponsors through entry-level ask