29 Jun
REVENUE AND GRANT ADMINISTRATOR
Wyoming, Sheridan , 82801 Sheridan USA

Vacancy expired!

Summary/Objective

The Revenue and Grant Administrator carries out assigned accounting responsibilities in the VOANR financial service area. This will include various facets of revenue cycle administration, general accounting, grant accounting, and other designated fiscal service functions such as financial reporting, compliance, audit preparation/support, and financial analysis/decision support. This position will participate in VOANR accounting and fiscal service functions on a professional level, working closely with organizational leaders, program managers, assigned staff, and other finance team members. This position carries out responsibilities in the following functional areas: accounting, auditing, and compliance.

Essential Functions

Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions:

  • Provide oversight for organizational revenue cycle matters while ensuring maximum allowable reimbursement from contracts for service, grants, and program service revenue.

  • Supervise assigned staff and coordinate accounting processes associated with revenue management, grant accounting, invoicing, and collecting for contracted services.

  • Ensure appropriate accounting transactions and supporting documentation to substantiate reimbursement from various funding sources and guarantee audit and reporting readiness.

  • Reconcile monthly Wyoming Department of Health Contract transactions against reimbursement and report effectively to Senior Leadership, associated directors, and program managers.

  • Work with the Development / Advancement teams to produce reports, grant budgets, grant applications, and other relevant information for funding and revenue generation.

  • Account for all grant financial activity according to the respective compliance guides, the Code of Federal Regulations (CFR) and Title 2 Part 200 – Uniform Administrative Principles / Requirement for Federal Awards, and all other relevant and applicable guidelines.

  • Ensure that all annual grant and contract training requirements relating to fraud, waste, and abuse are met for all involved individuals.

  • Ensure that all reporting requirements are met for grants, revenue agreements, and service contracts. Monitor various “statements of work” for revenue agreements to ensure compliance.

  • Reconcile monthly transactions associated with electronic health record systems (“EHR” - currently CareLogic and NetSmart) to ensure appropriate general ledger entries and reconciliation. Reconcile cash accounts utilized for EHR cash receipt activity.

  • Reconcile monthly cash flow and transactions associated with various residential living programs.

  • Maintain the knowledge necessary to effectively perform organizational financial service activities while adhering to sound internal control protocol, federal/state regulatory requirements, Volunteers of America Northern Rockies policies, and grantor or donor contract requirements and intentions.

  • Perform general accounting and other related duties in the finance department.

  • Conduct interviews, facilitate staff training/communication, and perform quarterly evaluations for staff supervised.

  • Produce program reports and other accounting tools to support organizational decisions and financial reporting.

  • Analyze program reports, general ledger accounts, and monthly expense allocations for reasonableness and accuracy according to standard accounting principles.

  • Train program leaders and staff on financial issues and work with program staff on the needed information flow.

  • Monitor expenditure activity to ensure compliance with internal control policies while securing all required authorizations.

  • Monitor for security threats and inform the VP – of Finance of concerns and action plans.

  • Perform analytics to understand variances and act on errors detected or discrepancies.

  • Monitor aged receivables reports to ensure timely reimbursement.

  • Maintain an excellent comprehension of Microsoft Office and internal accounting software systems to effectively and accurately carry out all job duties.

  • Understand other aspects of accounting and finance sufficiently to act as a backup in department areas.

  • Stay current on regulatory and other requirements impacting service areas.

  • Perform accounting and clerical functions in conformity with GAAP/FASB requirements.

  • Work collaboratively as a resource for organizational leaders and employees for program financial matters.

  • Perform a quality assurance function with each monthly accounting cycle to ensure accounting activity is reported accurately.

  • Ensure timely adherence to all reporting requirements.

  • Maintain audit readiness for all records and work with the VP – of Finance as needed for various monitoring visits and review processes.

  • Maintain appropriate records to meet record retention requirements.

  • Contribute to the Financial Services team by lending assistance as required and cross-training other department aspects to ensure outstanding service.

  • Other duties as assigned.

Competencies

  • Maintenance of confidentiality and use of proper discretion

  • Solutions-based consultation

  • Effective communicator

  • Experience and demonstrated proficiency

  • Accounting, contract, and grant comprehension

  • Relationship management

  • Continuous demonstration of behaviors aligned with a posture of servant leadership and our cultural values

Supervisory Responsibility

This position may have direct supervisory responsibilities and may serve as a coach and mentor for other positions in the organization.

Work Environment

This job operates in a professional office environment. This role routinely uses standard office equipment such as laptop computers, photocopiers, and smartphones.

Physical Demands

The physical demands described here represent those that an employee must meet to perform the essential functions of this job successfully.

While performing the duties of this job, the employee is regularly required to talk or hear. Specific vision abilities required by this job include close vision and the ability to adjust focus. This would require lifting files, opening filing cabinets, and bending or standing on a stool as necessary.

Position Type/Expected Hours of Work

This is a full-time, exempt position. Days and hours of work are Monday through Friday, 8:00 a.m. to 5 p.m. Occasional evening and weekend work may be required as job duties demand.

Travel

Limited travel may be expected for this position.

Required Education, Experience, or Eligibility Qualifications

  • A bachelor's degree and five to six years of accounting experience, or eight to ten years of experience in the accounting field, or any similar combination of education and experience. Previous supervisory and leadership experience is essential.

Preferred Education and Experience

  • Bachelors' degree in accounting or related field.

  • Six to eight years of grant, compliance, and accounting experience.

EEO Statement

VOA is an Equal Opportunity Employer (EEO) and complies with the Americans with Disabilities Act (ADA) and the Americans with Disabilities Amendments Act (ADAAA).

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