Financial Support II

FINANCIAL SUPPORT II NORTH CHICAGO, IL Project Description:

• The R&D Procure to Pay (PTP) Support Specialist provides assistance to scientists and other R&D employees in ensuring materials and services needed in daily operations are appropriately acquired.
• This position partners with multiple teams, including the R&D Stockrooms, purchasing (PSM), Corporate Disbursement Operations (CDO), Accounts Payable (AP), Vendor Master team, Finance, Suppliers, etc. to fulfill approximately four hundred six hundred customer orders per month.
• This position will track open items, troubleshoot invoice issues when necessary, and ensure close out through payment to suppliers.
• Initiate orders in response to customer requests for material goods or services in company purchasing systems, e.g., SRM or LSI, including WBS associated orders.
• Partner with purchasing and CDO to resolve issues resulting from orders.
• Examples include discrepancies (e.g., pricing, quantity) between initial requisition, invoices, and purchase order amounts.
• Set up new suppliers, or update existing information and data, for vendors providing goods and services in the vendor management systems, e.g., LSI, cVend, etc.
• Act as a liaison between the business and suppliers to resolve order issues including damaged materials, incorrectly shipped items, returns, etc.
• Update systems, e.g., SRM, ECC, appropriately upon receipt of goods and services.
• Close out open orders appropriately and initiate payment to suppliers within expected timeframes, which includes providing invoice payment issue identification and resolution support for Stockrooms and R&D Community.
• Track open or outstanding orders.
• Follow up with customers, or suppliers as needed to ensure appropriate close out process is executed.
• Identify ongoing process improvements in support of accurate transactions, effective delivery of goods and services, and timely payment to suppliers.

• Candidate must have bachelor's degree in accounting or Finance (CPA/CMA/MBA a plus).
• 1-3 years' experience.
• 1-2 years' experience working with procurement or payments systems, preferably LSI, ACTION, SRM & ECC.
• Has good understanding of purchasing and payment processes and procedures for the Client company.
• Strong customer services skills that support effective problem solving and issue identification & resolution.
• Strong verbal and written communication skills.
• Demonstrates good analytical and critical thinking skills with strong attention to detail.
• Must have good working knowledge of Excel and be able to learn new software/technology quickly.
• Able to complete tasks with limited oversight and manage competing priorities effectively.