Business Office Associate Part Time (dublin / pleasanton / livermore)

Business Office Associate

Job Description

Summary:

Provide exceptional customer service in a fast paced, team oriented environment through the facilitation of the sales, auction, and appraisal

process. Under general supervision, responsible for cash management, processing and auditing of paperwork associated with sales, and

providing exceptional customer service by answering questions and handling incoming calls.

Essential Duties and Responsibilities:

♦ Assists store personnel and all store departments in their daily functions while adhering to CarMax guidelines

♦ Provides customer service by greeting customers, balancing overflow traffic, listening to and answering customer questions and explaining

paperwork process.

♦ Seeks win/win solutions for the customer and partners appropriately

♦ Processes paperwork associated with retail/wholesale automobile sales may include printing daily reports, maintaining deal jackets,

contacting finance companies regarding contracts, obtaining required information regarding registration and/or titling, processing

reassignments, and auditing completed paperwork

♦ Processes auction sales, dealer registration, and/or appraisal lane purchases to include the collection of titles (calls and follow up),

payoffs, proper paperwork and signatures from customers in order to send the appropriate documentation to the Home Office for the

funding of drafts

♦ Manages multiple pay types including receiving and counting money, distributing funds, preparing deposits and handling of the safe with

considerations to security and loss prevention.

♦ Processes paperwork affiliated with the state DMV. This may include submitting paperwork necessary to title or and register a vehicle for

a customer after the sale or obtaining a title for a customer after the sale.

♦ Mentor new Business Office Associates, as well as, train other store departments on Business Office process and procedure

♦ Clerical responsibilities may include , but is not limited to: copying, filing, reconciliation of missing dealer plates or information and data

entry into Microsoft Excel and proprietary systems as required for logging vehicle registration tags

♦ Answers multi-line phone system, responds to callers’ needs and direct calls as appropriate. Will also operate paging/intercom system

when necessary

Qualifications:

Work requires ability to:

♦ Read, interpret and transcribe data in order to maintain accurate records

♦ Use resources and partnership to balance the needs of the customer and the business\

♦ Understand numeric filing system

♦ Use word processing, spreadsheet and other programs, displaying intermediate PC skills

♦ Multi-task in a high energy, fast-pace team oriented work environment

♦ Lift objects that weigh as much as 15-20 lbs

♦ Speak and listen effectively in dealing with both internal and external customers, in person and over the phone

♦ Complete CarMax provided training on the functional areas of the Business Office and, allowing for cross-training and full coverage of

Business Office activities

♦ Coordinate efforts with co-workers to maintain coverage at the information desk at all times

♦ Develop partnerships with Sales team and other departments in order to provide quality customer service

Working Conditions:

♦ Pleasant but noisy office environment

♦ May require walking or standing for extended periods of time

♦ Flexible work hours with shifts that may include nights, weekends, holidays and 12-hour days

♦ Wears CarMax clothing (acquired through the company) at all times while working in the store

This document is intended to describe the general nature and level of work being performed by people assigned to this job. This information is current at

the time of publication. Responsibilities may include other duties as assigned and may be amended at the discretion of CarMax with or without notice.

This document has been reviewed and approved by management and Human Resources and cannot be modified without written consent by a member

of management authorized to modify any such responsibilities.

CarMax is an Equal Opportunity Employer and complies with federal and state laws which forbid discrimination because of race, color, age, religion, sex,

national origin, disability and other protected characteristics. Employment at CarMax is at-will, and therefore, can be terminated, with or without cause,

at any time, at the option of the associate or CarMax. This at-will employment relationship will remain in effect throughout an associate's employment

with

CarMax unless it is modified by a specific, express written employment contract that is signed by an officer of CarMax and the associate. This at-will

employment relationship may not be modified by any oral or implied agreement. Specifically, this job description is not a contract of employment and

does not create any contractual rights of any kind between the Company and its Associates.

Please Apply at: https://jobs.carmax.com/ OR at: https://www.carmax.com - at the bottom of the page click on the Careers tab