Administrative Assistant

Vacutech, a member of the National Carwash Solutions family, has grown over the past 45 years to become North America’s largest equipment, service, and cleaning solutions provider in the car wash industry. NCS’s bundled solutions allow you to customize services to get exactly what you need, when you need it, for a solution that truly benefits you and your business. From product assembly, installation, and service, our teams are here to help every step of the way. Come join us for an extraordinary career in a high growth, team-oriented company!

As an Administrative Assistant, you will be primarily responsible for providing administrative and facility support for the organization.

Job Duties:

• `Maintain relevant information between Sales Force and Net Suite
• Maintain agenda for pre-production meetings
• Support Project Management Team with administrative activities including Project Information into Net Suite
• Provide support to leadership team on travel and meeting logistics
• Support the coordination of local office events for employee engagement activities
• Support employee communications and events, including gathering information for the monthly newsletter
• Print and distribute anniversary and training certificates on a monthly basis
• Assist in the planning and preparation for local job fairs and other talent acquisition events
• Utilizing excellent follow-up skills, schedule and confirm interviews for qualified candidates with hiring managers
• Comply with all applicable OSHA, EPA, local regulatory laws, and company safety policies
• Management retains the discretion to add or change the duties of this position at any time

Qualifications:

• High school diploma or equivalent
• 2+ years of administrative experience working in a fast-paced, dynamic environment
• Competency in computer software and skills, including Microsoft Office: Excel, Word, PowerPoint & Outlook
• Willingness and ability to learn basic functionality within other software tools, including Sales Force & Net Suite
• Experience in high volume recruiting preferred
• Strong verbal and written communication skills
• Positive, professional presence and demeanor, exhibiting exceptional customer service
• Ability to interface effectively with internal and external customers, including employees at all levels of the organization and with diverse groups
• Must maintain high standards of ethical and professional conduct and adhere to strict confidentiality policies and procedures
• Excellent prioritization, organization and time management skills
• Detail-oriented; must ensure a high level of accuracy
• Able to work independently with minimal direction
• Regular, dependable attendance and punctuality
• Must demonstrate initiative and deliver results
• Maintain flexibility while working in a dynamic environment
• Initiative to ask for and offer help as appropriate

Grow your career supported by an energized and passionate team, professional development, training, flexibility and opportunities for advancement. We offer competitive wages and benefits including comprehensive health, dental and vision coverage, matching 401(k), paid time off and more.

National Carwash Solutions is a proud equal opportunity employer. We are a drug free, EEO employer committed to a diverse workforce. We will consider all qualified candidates regardless of race, color, national origin, sex age, marital status, personal appearance, sexual orientation, gender identity, family responsibilities, disability, education, political affiliation or veteran status.