Fleet Administrative Assistant - Multiple MN, IA, ND and NE Locations

About LumenLumen is guided by our belief that humanity is at its best when technology advances the way we live and work. With 450,000 route fiber miles serving customers in more than 60 countries, we deliver the fastest, most secure global platform for applications and data to help businesses, government and communities deliver amazing experiences. Learn more about Lumen’s network, edge cloud, security and communication and collaboration solutions and our purpose to further human progress through technology at news.lumen.com, LinkedIn: /lumentechnologies, Twitter: @lumentechco, Facebook: /lumentechnologies, Instagram: @lumentechnologies and YouTube: /lumentechnologies.The RoleLumen is a global communications, hosting, cloud and IT services company enabling millions of customers to transform their businesses and their lives through innovative technology solutions. Lumen offers network and data systems management, Big Data analytics and IT consulting, and operates more than 55 data centers in North America, Europe and Asia. The company provides broadband, voice, video, data and managed services over a robust 250,000-route-mile U.S. fiber network and a 300,000-route-mile international transport network.The Main ResponsibilitiesPerform scheduled and routine clerical duties according to procedures.

Interface with other departments to ensure data is processed and coded properly.

Interface with Fleet peers, vendors and field users to coordinate and schedule GPS repairs and manage GPS device installation. Track and maintain driver assignment and vehicle status monthly from All Data Report. Update mileage, parking locations, client/driver information, registration/titles and track DOT and ANSI regulation compliance for Fleet vehicles, equipment & tools.

Responsible for vehicle licensing and emissions inspection compliance including physical interaction with local, state, and federal government agencies as required.

Process/manage fuel cards and PINs, invoice processing, check processing.

Extensive use of Excel spreadsheets and email. Analyze and interpret trends for management review. Monitor daily/weekly/monthly reports & system information to correct and prevent system errors and inaccuracies

Coordinate vehicle accident/repair processing with business units and vendors including movement of vehicles with which may include vehicle shuttling as required.

General administrative duties: e.g., phone answering, filing, mailing distribution and processing, and office supplies ordering.

Process placing new vehicles into service and coordinating actions related to the retirement of old vehicles.

Assist with vehicle disposal tasks including coordination with field users, disposal vendors, title processing, check processing and updating systems.

Establish and maintain key performance indicators and metrics for department and management review

Other duties as assigned.

What We Look For in a Candidate2+ years Excel spreadsheet and Word experience

2+ years experience with a Fleet Department

Previous experience with Local, State and Federal agencies for DOT and licensing and inspection purposes.

Familiarity with the telecom industry.

ARI Fleet or other fleet maintenance system, SAP, Concur, Arriba, Verizon Connect system experience.

Vehicle title processing experience.

Current Notary Public commission or the ability to obtain a commission.

What to Expect NextRequisition #: 298175When applying for a position, you may be subject to a background screen (criminal records check, motor vehicle report, and/or drug screen), depending on the requirements for the position. Job-related concerns noted in the background screen may disqualify you from the new position or your current role. Background results will be evaluated on a case-by-case basis.EEO StatementWe are committed to providing equal employment opportunities to all persons regardless of race, color, ancestry, citizenship, national origin, religion, veteran status, disability, genetic characteristic or information, age, gender, sexual orientation, gender identity, marital status, family status, pregnancy, or other legally protected status (collectively, “protected statuses”). We do not tolerate unlawful discrimination in any employment decisions, including recruiting, hiring, compensation, promotion, benefits, discipline, termination, job assignments or training.DisclaimerThe above job definition information has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. Job duties and responsibilities are subject to change based on changing business needs and conditions.Salary RangeSalary Min :29970Salary Max :66840This information reflects the anticipated base salary range for this position based on current national data. Minimums and maximums may vary based on location. Individual pay is based on skills, experience and other relevant factors.This position is eligible for either short-term incentives or sales compensation. Director and VP positions also are eligible for long-term incentive. To learn more about our bonus structure, you can view additional information here. (https://jobs.lumen.com/global/en/compensation-information) We're able to answer any additional questions you may have as you move through the selection process.As part of our comprehensive benefits package, Lumen offers a broad range of Health, Life, Voluntary Lifestyle and other benefits and perks that enhance your physical, mental, emotional and financial wellbeing. You can learn more by clicking here. (https://centurylinkbenefits.com)Note: For union-represented postings, wage rates and ranges are governed by applicable collective bargaining agreement provisions.Salary RangeSalary Min :29970Salary Max :66840This information reflects the base salary pay range for this job based on current national market data. Ranges may vary based on the job's location. We offer competitive pay that varies based on individual experience, qualifications and other relevant factors. We encourage you to apply to positions that you are interested in and for which you believe you are qualified. To learn more, you are welcome to discuss with us as you move through the selection process.