Administrative and Bookkeeping Assistant

USA Elevators Company (Kennesaw, GA) is seeking a detail-oriented and dynamic administrative/bookkeeping assistant for an entry level position.

Most administrative/bookkeeping assistant duties will revolve around managing and distributing information within an office. This generally includes maintaining files, taking memos, answering phones, and greeting clients, subcontractors, and vendors.

The administrative/bookkeeping assistant will also oversee sending and receiving correspondence, organize/participle in meetings, and manage/organize accounts.

Responsibilities and Duties:

Greet visitors

Answer phones and direct calls

Schedule appointments and maintain calendars

Schedule and coordinate staff and other meetings

Collate and distribute mail

Prepare communications, such as memos, emails, invoices, reports and other correspondence

Write and edit documents from letters to reports and instructional documents

Create and maintain filing systems, both electronic and physical

Manage accounts and perform entry-level bookkeeping, including recording expenses, organizing receipts, and completing other transaction records.

Organize new client contracts, create invoices, and process client payments

Contribute to internal database maintenance

Facilitate company holiday, time off, and schedule variation calendars

Resolve billing issues with clients and internal team members.

Qualifications and Skills:

Attention to detail, team mentality and a positive attitude

Willingness to learn, grow, and collaborate with the team and company as a whole

Excellent written and verbal communication skills

A high level of discretion, ethics, and trustworthiness

Innovative thinking and willingness to challenge existing methods where improvement is possible

Experience in bookkeeping / financial record keeping (preferred)

Familiarity with QuickBooks

Proficiency in Microsoft Word/Excel or Google Sheets

Proficiency in internet browsing

Possession of professional Spanish language, spoken, read & written is a must for Spanish Speaking applicants

Minimum Job Requirements:

High school diploma or GED; a 1 year of experience directly related to the duties and responsibilities specified (preferred)

Job Type:

Full-time

Salary: Negotiable, based on experience

Full-time office hours are Monday through Fridays from 8:00am - 5:00 pm

This job is ideal for someone who is:

People-oriented: enjoys interacting with people and working on group projects

Adaptable/flexible: enjoys doing work that requires frequent shifts in direction

Organized: knows how to determine which tasks are the most important in a given list

High stress tolerance: thrives in a high-pressure environment

Email Resume-SERIOUS INQUIRIES ONLY PLEASE