Administrative Assistant II (Kittitas, WA)

Administrative Assistant II

Position Description:

We are looking for an experienced Administrative Assistant II to join our growing team. This position will provide high level support to the CEO and other staff members. This position would be great for someone who can thrive with minimal direction, is able to see what needs to be done and takes the initiative to do it. You will be an integral partner and the first face and voice of our CEO and leadership team.

Responsibilities:

Coordinate executive communications, including taking calls, responding to emails and interfacing with clients

Prepare internal and external corporate documents for team members and overseas business

Schedule meetings, appointments and manage travel itineraries

Take notes, minutes of the meeting, help with creating agendas, tracking action items and follow-up

Research and preparing reports

Financial and bookkeeping tasks

Arrange corporate events to take place outside of the workplace, such as advertising events, staff appreciation events, holiday parties, etc.

Create and maintain an organized filing system of paper and electronic documents

Uphold a strict level of confidentiality

Sustain a high level of professionalism among staff and clientele

Company Description:

About Small Pet Select: Headquartered in Ellensburg, Washington, we are a small, family-owned company that only sells the highest quality food, pet bedding, chews, toys, and other goodies for our small, furry and feathery friends to enjoy. https://shop.smallpetselect.com/

We are the online sales leader in our market niche; we are a vertically integrated manufacturer, direct to consumer online commerce company. We have multiple warehouses in which we ship our product direct to the consumer.

We continue to grow fast because we believe in doing a great job at everything we do; understanding our customers' value and going above and beyond for them is a top priority for us. What does this mean? It means you are not just another number/employee; on your first day, you will be a critical part of our team.

Ideal Characteristics:

Extremely analytical

Honest, possess a high level of integrity

Positive

Friendly, professional demeanor

Excellent verbal and nonverbal communication skills, active listener

Tech-savvy

Excellent collaboration skills

Resourceful, Curious and Adaptable

Able to anticipate needs

Detail-oriented

Quick thinker

IT skills/experience

Qualifications:

A bachelor’s degree in business administration or related field (or) 2+ years as an Administrative/Executive Assistant

Advanced Microsoft Office skills, with an ability to become familiar with company-specific programs and software

Proficient in collaboration and delegation of duties

Strong organizational, project management and problem-solving skills with impeccable multi-tasking abilities

Technology/Programs we use: Microsoft Office (Excel, Word, Outlook, SharePoint, Teams)

Applicants – Send the Following:

Resume

Cover Letter explaining why you believe you are the person for this position

Work examples, including Microsoft Word, Excel, etc. (this could include reports and graphs you have created)

At least three (3) professional references

Job Type: Full-time

Benefits:

Health Insurance

Paid Time Off

Schedule: Monday-Friday

Experience: Administrative Assistant: 2 years (Preferred)

Education: Bachelor's (Preferred)

Work Location: One Loaction

Ergonomic Workspace: Yes

Administrative Duties:

Scheduling

Running errands

Sorting and sending mail

Answering and routing phone calls

Financial Duties:

Expense reports

This Job Is Ideal for Someone Who Is:

Dependable more reliable than spontaneous

Detail-oriented would rather focus on the details of work than the bigger picture

Autonomous/Independent enjoys working with little direction

Innovative prefers working in unconventional ways or on tasks that require creativity

High stress tolerance thrives in a high-pressure environment

Company's website:https://shop.smallpetselect.com/

Benefit Conditions:

Waiting period may apply

Only full-time employees eligible

Work Remotely:

No