Contract/Project Admin Assistant (Waco)

Contract/Project Administrative Assistant

We are looking for a contract/Project Administrative Assistant, candidate needs to be familiar with and enjoys a fast paced and multi- tasking position that requires self-motivation and prioritizing to make sure tasks given are completed in the correct order of importance. We know that behind every great executive is an even greater executive assistant and this is what we are seeking.

Responsibilities and Duties

Prepare pre-qualification documents for potential customers

Obtain payment and performance & bonds for jobs when necessary

Obtain insurance Certs

Coordinate approval of change orders

Input job budgets to ComputerEase from contract and bid/estimate

Obtain permits for jobs

Receive and store photos of jobs sent in by foreman and notify Superintendents if photos or daily reports are not received or are not sufficient

Prepare weekly sales reports

Qualifications and requirements

Proven time management skills and the ability to prioritize work

Professional communication both in person and on the phone

Problem solving skills

Advanced organizational skills and attention to detail

Excellent at decision making while using sound judgement

Typing skills

Microsoft office experience

Composure and personal stress management

Understands that multiple unforeseen obstacles may arise when completing a task and possesses the ability to handle it without viewing it as a reason to give up.

Excellent communication skills

Required Education and Experience

High school diploma

Paralegal experience preferred

Project Management Assistant Experience required

Work Environment

This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Position Type and Expected Hours of Work

This is a full-time position. Days and hours of work are varied as the projects and tasks require.