A/P Support Specialist

Republic Services is an industry leader in U.S. recycling and non-hazardous solid waste disposal. Through our subsidiaries, Republic’s collection operations, transfer stations, recycling processing centers, landfills and environmental services provide effective solutions to make recycling and waste disposal effortless for our 14 million customers nationwide. Our 36,000 employees working in 41 states and Puerto Rico are committed to providing a superior customer experience while helping ensure a cleaner, safer and healthier world for future generations.Why Work with UsAt Republic Services, we strive to create a workplace that is meaningful and rewarding at every level of our organization. Our employees thrive in an atmosphere where safety is revered, and each person can be a compassionate steward of our environment. We hire the best people to make Republic a great place to work. We are focused on attracting talented individuals across professions who are as committed to serving customers and the planet as we are. We’re proud to be recognized on Barron’s 100 Most Sustainable Companies, Forbes World’s Most Innovative Companies, Forbes Best Employers for Women, Forbes Best Large Employers and Ethisphere’s World’s Most Ethical Companies lists. Republic is also the only company in our industry that is a certified Great Place to Work.POSITION SUMMARY: With general supervision, the Accounts Payable (A/P) Support Specialist is responsible for overseeing the purchase order process from the order phase through the receiving phase, including exception handling when necessary. The A/P Support Specialist will be the primary liaison between field operations and centralized A/P processing.PRINCIPAL RESPONSIBILITIES:

Coordinates and creates requisitions for orders for the assigned divisions.

Understands basic accounting and ensures proper general ledger account coding for purchases.

Coordinates with Environmental and/or Landfill Managers when creating requisitions for more complex post-collection orders.

Negotiates payment terms and discounts with local vendors and proposes ideal options for payment method (check, ACH, PCard).

Coordinates bidding and selection for local goods or services for which no preferred provider exists.

Escalates purchasing consolidation opportunities to Procurement.

Works with various field organization levels on their purchasing needs.

Utilizes preferred vendors when fulfilling sourcing requests.

Submits vendor add or change requests to Corporate and ensures all proper paperwork is attached, including certificate of insurance and W9 form.

Receiving and Invoicing Exception Follow-Up:o Acts as the primary liaison between multiple divisions and centralized AP processor and follows-up on outstanding escalation items.o Researches and resolves assigned exceptions identified during the invoice reconciliation process (IR); reconciles IRs accordingly.o Monitors and facilitates the receiving of goods or services on a daily basis and follows-up with division personnel in a timely manner.o Identifies error trends, researches root cause for errors and works with others in the business unit to implement preventative solutions.

Accounting and Reporting Support:o Scans and sends locally received invoices to the centralized processor when necessary.o Organizes and distributes checks that are mailed directly to the division.o Helps monitor and manage ePro reporting.o Assists controllers with month-end accrual and regularly reviews to clear issues and exceptions.

Takes responsibility to understand work assignments and takes initiative to consult management when task or assignment is unclear.

Adheres to Company policies and procedures, including ensuring compliance with levels of authority policy.

Serves as back up for fellow employees in the same role.

Performs other job-related duties as assigned or apparent.

QUALIFICATIONS:

Experience with Ariba systems (or another electronic procure-to-pay system).

Associate’s degree or relevant coursework completed towards a higher level related degree.

Basic understanding of Sarbanes Oxley 404 guidelines.

Knowledge of accounts payable and purchasing functions.

Intermediate proficiency with Microsoft Office, including Word and Excel.

Ability to communicate effectively with internal and external customers

MINIMUM REQUIREMENTS:

High school diploma or GED.

Minimum of two years of related experience in an office environment that provided a general understanding of accounting and a thorough understanding of purchasing and accounts payable.

Rewarding Compensation and BenefitsEligible employees can elect to participate in: Comprehensive medical benefits coverage, dental plans and vision coverage. Health care and dependent care spending accounts. Short- and long-term disability. Life insurance and accidental death & dismemberment insurance. Employee and Family Assistance Program (EAP). Employee discount programs. 401(k) plan with a generous company match. Employee Stock Purchase Plan (ESPP).The statements used herein are intended to describe the general nature and level of the work being performed by an employee in this position, and are not intended to be construed as an exhaustive list of responsibilities, duties and skills required by an incumbent so classified. Furthermore, they do not establish a contract for employment and are subject to change at the discretion of the Company.Republic Services is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, protected veteran status, relationship or association with a protected veteran (spouses or other family members), genetic information, or any other characteristic protected by applicable law.We work for Earth. Every day, we come to work with two purposes in mind – serving our customers and doing our part to preserve our Blue Planet®. Our commitment to both has led to such things as landfill innovations, solar energy projects, community education designed to teach people to properly recycle, ongoing efforts to reduce our vehicle emissions and improving safety through technology—to name a few. To put it simply, we are 35,000 guardians of the environment, striving to make the world a better place.Republic Services is more than a recycling and waste services company. We are a company dedicated to turning waste into possibilities. Together, united under the Republic Star, we are working for a cleaner, safer and healthier world where people thrive, not just for today, but for generations to come.