Accounting Assistant - Equipment

Beitzel Corporation is an Industrial Construction and Service Company with over 40 years of experience in the Energy, Mining, Industrial Construction and Aggregate Industries. Corporate Headquarters is located in Grantsville, MD with several offices throughout the region. Beitzel Corporation offers a positive work environment, competitive wages, additional travel pay, excellent health insurance including: medical, dental and vision, life insurance, 401(k) with a company match, short term disability, paid holidays and vacation.Beitzel Corporation is now accepting applications for (1) full-time Accounting Assistant - Equipment. The Accounting Assistant-Equipment will be responsible for the administration of the company’s records related to owned and rented equipment. The position will make accounting entries for, and lend administrative support to, the management of the company’s equipment fleet. The position will report to the VP of Accounting & Business Intelligence and will work from the Beitzel Corporation headquarters in Grantsville, MD.

Accounting for equipment acquisitions, disposals and transfers

Assign equipment ID numbers to new capital purchases and record details for the equipment in Vista’s Equipment Management subledger system

Maintain depreciation schedules, insurance information and related info about owned and rented equipment in Vista

Update the company’s records and make necessary journal entries for equipment disposals and transfers between operating segments

Periodically reconcile fixed asset subledgers and roll-forwards to the general ledger

Facilitate periodic equipment audits

Distribute requests for audit confirmations to employees/operators

Track audit responses and interface w/ management about missing responses

Administrative support for equipment utilization and billing

Maintain equipment locations, in coordination with dispatcher

Perform billing of equipment, per billing guidelines

Monitor utilization of owned equipment and advise dispatcher/management about opportunities to avoid rental costs

Conduct routine assessments of underutilized equipment and perform job costing absorption (‘bill out equipment’) as needed

Administrative support for equipment rentals

Setting up new rental agreements in Vista

Assist Accounts Payable with making sales tax determinations for equipment rentals

Review and approve periodic (weekly/monthly) rental invoices for payment by AP

Maintain rates for rental equipment to be used in billing equipment to jobs

Administration for fuel inventory and fuel tax

Make accounting entries for fuel consumption out of bulk fuel inventory tanks

Prepare quarterly & annual fuel tax returns with supporting documentation

Assist with preparation of equipment records for annual financial statement audit

Compile source documents for the year’s equipment transactions

Finalize and reconcile acquisition/disposal/transfer roll-forwards to general ledger

Assist with preparation of state apportionment factors based on owned or rented property

Facilitate insurance coverage on equipment

Notify insurance agent about equipment being added to or dropped from insurance policies

Distribute proof of insurance internally among drivers of company vehicles

Assist the CFO in preparing records for the annual insurance renewal/equipment valuation process

Review incoming rental agreements for damage waivers & opt out when possible

Interface with state Departments of Motor Vehicles on the company’s behalf

Arrange for titling/registering newly acquired vehicles

Manage registration renewals for on-road equipment

Other tasks or special projects as assigned by the Director of Accounting & Business Intelligence

High School Diploma or equivalent required - Associate degree in Accounting or Business–Related discipline preferred

1-3 years of accounting or bookkeeping experience or any satisfactory combination of experience and training which demonstrates the knowledge, skills and abilities to perform the duties noted in this job posting

Prior knowledge and experience in accounting for equipment acquisitions, disposals and transfers preferred but not required

Familiarity with Viewpoint preferred but not required

Experience working in an Accounting department within the construction industry preferred but not required

Must possess strong mathematical and analytical skills – testing required

Ability to work independently and/or in a team environment

Proficient in organizational skills with a high level of attention to detail and accuracy

Demonstrated ability to excel under pressure and to meet deadlines

Intermediate knowledge of Microsoft Office, especially Word and Excel

Ability to communicate effectively (verbal and written) and to represent Beitzel Corporation and Pillar Innovations in a professional, competent and courteous manner – testing required

Ability to coordinate with cross-functional teams to accomplish common goals

Must be able to effectively adapt to ever-changing and ever-emerging needs of the organization

This position is subject to the Beitzel Corporations Drug and Alcohol Testing Policy which includes pre-employment, post-accident, random, reasonable suspicion, return to duty, and follow-up testing

Working Conditions

Must be willing and able to work a flexible schedule to include overtime as needed

Position involves sitting, bending, lifting, walking

Must be customer-focused and professional without exception

Flexible and motivated to work in a fast-paced, ever-changing work environmentAdditional Eligibility Qualifications

Must possess or be able to obtain a valid and appropriate state driver’s license prior to employment.

This position requires the completion of a thorough background check including employment and education verification, SSN e-Verify, employment references, driving record check and pre-employment drug screening. In accordance with our Organization’s Drug and Alcohol policy employees are required to participate in random, post-accident and reasonable suspicion drug and alcohol testing.

AAP/EEO Statement Beitzel Corporation is an Equal Employment Opportunity Employer. We provide opportunities without regard to any protected classes under applicable law. ADA StatementReasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.Other DutiesThis job posting is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required for this position. Duties, responsibilities and activities may change at any time with or without notice.ID: 2020-1861 Street: 333 Corporate Drive