Accounts Payable Clerk - (part-time) (Greenport)

Harborfront Inn/Sound View Hotel located in Greenportis seeking a part-time Accounts Payable Clerk to join our hardworking team! Our ideal candidate for this position is thorough, flexible, and dedicated to exceptional to guest service.

The Accounts Payable Clerk will be responsible for ensuring proper authorization for purchase orders, coding invoices, preparing accounting logs, and preparing monthly departmental accounts payable statements. A candidate for the Accounts Payable Clerk position will have solid organizational and administrative skills. A degree in a related field is an asset.

Come join our property, which is a delightfully uncommon project with extraordinary people!

Qualifications:

Requirements are representative of minimum levels of knowledge, skills and /or abilities. To perform this job successfully, the employee will possess the abilities or aptitudes to perform each duty proficiently, with or without reasonable accommodation.

Essential Experiences/Aptitudes:

Bachelor’s degree in Accounting, or equivalent experience preferred

Fluency in English (verbal and written) is required.

Proficiency in Microsoft Word and Excel required.

Excellent administrative skills

Knowledge of hotel accounting operations is helpful

Desired Skills / Experience:

Excellent interpersonal skills and the ability to work well with co-workers and the public.

Ability to perform assigned duties with attention to detail, speed, accuracy, follow-through, courtesy, cooperativeness and work with a minimum of supervision.

Ability to meet high quality standards for production and service.

Must be detail oriented, organized and efficient.

Courteous, friendly and professional manner.

Ability to communicate clearly with subordinates, peers, and supervisors.

Essential Physical Abilities:

Must be able to work well under pressure.

Requires extensive reading and computation.

Occasionally required to handle and move objects weighing up to 40 lbs. over short distances.

Essential Job Functions:

Verify that purchasing procedures are followed, i.e.: purchase order price compared to invoice price, purchase order quantity compared to invoice quantity, ensure that the purchase order number is valid.

Reviews all vouchers and approved invoices for payment; processes all company payments in a timely manner.

Inputs monthly forecast amounts into checkbook accounting system.

Inputs invoices into accounting system.

Interfaces and routes invoices to appropriate departments to secure proper payment approvals.

Insures appropriate purchase order and receiving back-up is attached.

Verifies invoices are coded to the appropriate expense accounts.

Respond to all vendor inquires and reconcile vendor statements.

Oversees maintenance of accounts payable files and records.

Processes invoices for payment; prints and mails accounts payable checks, if applicable to current software in use.

Issues and tracks purchase orders.

Reconciles Vendor invoices to open AP report.

Responds to vendor and employee inquiries regarding invoices, expenses, and check requests; assists with discrepancy reconciliation.

Completes and processes all vendor credit applications.

Prepares and files year end 1099s.

Assists with related special projects as needed.

Prepares daily deposits for Hotel, Restaurant and Spa.

Reconciles deposits to POS and PMS system readings and records all discrepancies in monthly Over/Short spreadsheet.

Distributes Over/Short report to appropriate managers.

Counts and documents all house funds and cashier banks monthly.

Controls and records all house fund and bank contracts.

To follow all company policies and procedures.

To immediately report all suspicious occurrences and hazardous conditions.

To maintain the cleanliness and safety of work areas at all times.

Follow all company safety standards, including proper equipment handling to avoid injury to yourself and others.

To attend all mandatory meetings as directed.

To perform other tasks, including cross-training, as directed.

Thanks for checking us out! Interested? Please apply here or contact our team with your resume and cover letter.

Harborfront Inn and Sound View Hotel are Equal Opportunity Employers and welcomes applicants and employees of all backgrounds. M/F/D/V/SO