Administrative Associate

ADMINISTRATIVE ASSOCIATE GAITHERSBURG, MD Onsite Position! Must have skills and experience:

• Sharepoint master user.
• MS Teams proficiency.
• Project Coordination.
• Must be independent, be able to take initiative, and make decisions with limited supervision.

• Bachelor's degree in business or science preferred.
• Microsoft Office (Office, Excel, PowerPoint, Outlook, Teams, and SharePoint) mastery is essential for this role.
• The right candidate must be effective in planning, prioritizing, and executing tasks in a timely manner.
• They must also exhibit skills in building & maintaining strong relationships both internally & externally.
• They must be curious and determined to find solutions and answers, even when they aren't obvious or readily available.
• They will also be organized, proactive, self-motivated, and adaptive.
• This position also requires a professional demeanor, a sense of urgency, and the ability to prioritize.
• Ability to be discrete and maintain and hold confidential information.
• Personable, empathetic and ability to build relationships across a highly matrixed environment.
• Excellent written and verbal communication skills.

• The Center for Innovations and Medical Excellence is looking for an Administrative Associate to join a fast-growing team within the Client's US Medical Affairs Oncology division.
• Primarily supporting the Head of Centers for Innovations and Medical Excellence (CIME) the Administrative Associate will also be responsible for working with other members of the team as needed.
• Providing administrative assistance, such as preparing agendas for meetings, taking minute notes, and making sure items are distributed to appropriate members.
• Organize and maintain TEAMS and SHAREPOINT file structures.
• Performing minor accounting duties, including opening purchase orders, tracking purchase orders and scopes of work for projects within the CIME and ensuring invoices are paid on-time.
• Organizing meetings, including scheduling, sending reminders, and organizing catering when necessary.
• Managing the head's calendar, including making appointments and prioritizing the most sensitive matters.
• Collaborating with other departmental administrative assistants to organize larger division wide meetings as needed.