Development Coordinator, SAS Advancement (Hybrid Eligible)

University OverviewThe University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America’s Best Employers By State in 2021. Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.COVID-19 vaccination is a requirement for all positions at the University of Pennsylvania. New hires are expected to be fully vaccinated before beginning work at the University. For more information about Penn’s vaccine requirements, visit the Penn COVID-19 Response website (https://coronavirus.upenn.edu/) for the latest information. Posted Job TitleDevelopment Coordinator, SAS Advancement (Hybrid Eligible)Job Profile Title Administrative CoordinatorJob Description SummaryReporting to the Assistant Director of Advancement, the Development Coordinator will provide high-level operational and administrative support to the School of Arts and Sciences development program. With close attention to streamlining and documenting efficient and effective policies and procedures, the development coordinator will work closely with the Assistant Director and the services team to support the development program by ensuring data integrity, providing accurate lists and reports, conducting basic prospect research and briefing materials, coordinating development event details, and providing support for the advancement program.Job Description Duties:Provide high level support to the Associate Vice Dean by accurate and timely maintenance of various volunteer, project and fundraising pipelines, enter and monitor prospect information following University-wide data integrity procedures.

Provide support to the major gift officers of SAS by coordinating travel and expense arrangements, completing expense reports, performing basic research and updating prospect records, assembling informational briefings on prospects prior to MGO visits, and other tasks as needed.

In addition to supporting alumni outreach events, assist gift officers in coordinating the details of major gift events. Event support includes coordinating logistics, compiling and coordinating review of complex mailing and invitation lists, preparing the invitation, taking RSVPs, preparing event materials, and, if needed, staffing the event.

Serve as backup acknowledgement and gift processor for the administrative stewardship and gift administration staff. Edit, print, document, and send acknowledgements, and reports, and assist in gift processing and drafting gift agreements.

Prepare complex reports involving data from different sources, and create and maintain policy and procedure documentation.

Effectively navigate a hybrid office schedule, including serving as primary office point of contact when necessary, coordinating office administrative and logistical service support with vendors and clients.

Perform additional duties as assigned.

Qualifications:High School Grad/GE Degree, and 5 years of experience or Associates degree and 3 years of experience or a Bachelor's degree and one year of experience are required. Bachelor's degree preferred.

Proficiency in Microsoft Office applications including Windows, Microsoft Word, Excel, Outlook and Teams along with general office procedures, practices and methods essential

Demonstrated technical ability in entry, reporting, and analysis of complex datasets

Excellent written, oral and customer service skills, including telephone and interpersonal skills and the ability to work effectively independently and collaboratively with diverse groups

Ability to approach projects with creativity and solution focus as well as exercising judgement and initiative in carrying out duties

Flexibility and productivity under pressure essential

Strong attention to detail with a demonstrated ability to successfully organize and prioritize assignments and meet deadlines

Creative and collaborative problem solver

Must possess the ability to handle confidential information

Willing to learn new technologies; Experience working with Salesforce a plus

Willing to work evenings occasionally as needed

Targeted Pay Range: $20.45 - $28.23

This Targeted Pay Range is only applicable to this job posting. All salary offers are made based on the candidate’s qualifications, experience, skills, and education as they directly relate to the requirements of the position, as well as internal and market factors and grade profile.

Job Location - City, State

Philadelphia, PennsylvaniaHybrid Eligible - This position is eligible for a hybrid work schedule with a work week divided between working onsite and working remotely. Department / School School of Arts and SciencesPay Range $20.45 - $30.82Salary offers are made based on the candidate’s qualifications, experience, skills, and education as they directly relate to the requirements of the position, as well as internal and market factors and grade profile. Affirmative Action Statement Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class. Special Requirements Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job. University BenefitsHealth, Life, and Flexible Spending Accounts : Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family’s health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.

Tuition : Take advantage of Penn's exceptional tuition benefits . You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions.

Retirement: Penn offers generous retirement plans to help you save for your future. Penn’s Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard.

Time Away from Work: Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family—whatever your personal needs may be.

Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you’re newly hired, you won’t have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting.

Wellness and Work-life Resources : Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That’s why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance.

Professional and Personal Development: Penn provides an array of resources to help you advance yourself personally and professionally.

University Resources: As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the University’s libraries and athletic facilities, or visit our arboretum and art galleries. There’s always something going on at Penn, whether it’s a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you’re right in the middle of the excitement—and you and your family can enjoy many of these activities for free.

Discounts and Special Services : From arts and entertainment to transportation and mortgages, you'll find great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks.

Flexible Work Hours: Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non-traditional work hours, locations, and/or job structures.

Penn Home Ownership Services: Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements.

Adoption Assistance: Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household.

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To learn more, please visit: https://www.hr.upenn.edu/PennHR/benefits-pay