Legal Assistant/Building Manager

Legal Assistant/Building Manager needed for small estate planning/probate law firm in beautiful residential setting in Spokane’s south hill.

Qualifications:

AA degree minimum

Law office experience strongly preferred or demonstrated transferrable skills

Experience in estate planning and probate preferred

Strong computer/tech skills (practice management system/database use, Microsoft Office (Word, Excel, Outlook), Adobe PDF, scanning/filling)

Highly organized and attentive to detail

Strong phone, email and written communication skills, including typing skills

Friendly and supportive with clients, but comfortable setting boundaries

Ability to manage multiple projects and prioritize based on attorney and client feedback

Skilled at using and facilitating virtual work (Teams, Zoom, email documents, web portals, etc.)

Self-starter able to work efficiently with or without supervision

Comfortable following established workflows and procedures, but able to problem-solve and think on your feet

Punctual and reliable

Interested in long-term position

Responsibilities:

Provide administrative support for two part-time female attorneys (one remote, one local) in estate planning, probate, and business law practice

Answer phones, screen potential new clients, provide stellar client support

Open and manage files, data entry, scan documents, draft basic legal documents

Manage attorney calendars and appointments

Client billing, expense entry, and some bookkeeping

File/record documents with court clerk’s office, treasurer, and auditor

Proactive management of client files to ensure cases and projects are moving forward in timely manner, regular follow-up with attorneys and clients

Manage/coordinate building needs for law office and additional rental building (snow removal, landscape maintenance, cleaning services, repairs, internet, utilities)

Benefits:

30-40 hours per week, negotiable, but set schedule once established, generally Monday through Friday 8:00 to 5:00

Competitive hourly pay, depending on experience

Paid sick leave

Paid federal holidays off

Simple IRA with matching after waiting period

Potential bonus compensation