Administrative Assistant/Accounting (Waco, TX)

TITLE:

Administrative Assistant / Accounting

REQUIREMENTS:

Work 45 hours or more per week including weekends if needed.

Keep desk clean!

Answer phones at all time during working hours and after hours if needed

Be proficient in QuickBooks

Know Microsoft Office – Excel, Outlook, Word, etc

Must be a team player, be able to work independently, and take direction from others.

NO PERSONAL TEXTING, FACEBOOKING, OR EMAILS DURING OFFICE HOURS EXCEPT FOR EMERGENCIES

COMPETENCIES:

Organizational Skills

Follow Directions

Multi-task

Communication Skills

Detail Oriented

Time Management

Quick Learner

Good customer service skills.

JOB RESPONSIBILITIES: For Administrative Work

Run errands (post office, title company or any other errands needed)

Open Mail daily

Daily filing and scanning

Set up contract labor files for Worker Comp., I-9s, and W-9’s

Maintain insurance on all new construction and current insurance policies

Set up and maintain new files for homes and/or vendors

Purchase and maintain an inventory of office supplies

Prepare invoices when necessary

Prepare contracts and negotiate revisions, changes, and additions to contractual agreements with architects, consultants, clients, suppliers, and subcontractors.

JOB RESPONSIBILITIES: For Accounting Work

Weekly preparation of the Accounts Payable Report and pay accounts as instructed

Prepare weekly draw spreadsheets for houses for payment

Make deposits

Prepare contract labor payments weekly

Prepare payroll weekly

Download monthly credit card statements

Pay monthly, quarterly, and annual payroll taxes (940, 941, SUTA, & FUTA)

Prepare quarterly and annual payroll tax forms

Prepare Workman’s Compensation Report – Quarterly and Annually

Monthly bank reconciliation and financial reports