Transaction Coordinator for Fast Paced Real Estate Office (Corvallis/Albany)
Vacancy expired!
Are you a leader? Organized and self-sufficient? Do you enjoy helping others? Do you have an upbeat personality and enjoy a fast-paced environment? Then THIS is the job position for YOU!
We are a fast-paced real estate office looking for a fun, energetic, self-starting, and creative leader for our office transaction coordinator position. This is a independent contractor position that is an important role for many of our agents, co-workers, and clients, so maintaining a professional, calm, upbeat, and friendly demeanor at all times under pressure and with constant changes is required.
Who are we looking for?
The Transaction Coordinator is an individual who is outgoing, draws energy from working with people, and is optimistic. They have a strong sense of urgency, but not at the expense of quality. In addition, he/she demonstrates on a daily basis the knowledge, attitudes, skills, and habits of a high achiever who is committed to putting clients first, doing the right thing, and seeking win-win agreements. The Transaction Coordinator must be adaptable to change and be solutions oriented. He/She will manage the entire contract-to-close process efficiently and effectively to ensure all transactions close on time, with little or no hassle to clients and third parties. This individual must provide exceptional customer service.
What will you do?
Provide exceptional customer service throughout the entire closing process
Essential duties and responsibilities
Act as liaison between real estate agents, clients, attorneys, escrow companies, and mortgage brokers during the process of a real estate sale and effectively manage the administrative tasks involved in closing a sale
Create timelines and follow up with individuals as needed to ensure all deadlines are met and contingencies are released
Maintain accurate and compliant files for all transactions
Create a house file (either in DocuSign, Dotloop or physical) for all transactions
Create Greensheets/disbursement authorization
Understand the contracts in order to summarize all important terms, conditions, and contingency dates
Communicate with the agent several times throughout the transaction including all important dates, missing documents, calendar reminders, file compliance status, etc.
Communicate regularly with the client to send them reminders, check in, and let them know what to expect in each step of the closing process
Establish relationships with all third parties including lenders, inspectors, appraisers, and all agents in order to ensure a smooth closing process and share relevant information
Draft any addenda needed along the way and keep a record of them on file and ensure they are shared with relevant parties
Be the first point of contact/resource for all questions that arise throughout the closing process from agent (and client, attorneys, lenders, appraisers, other transaction coordinators/Realtors, etc.)
Stay in good communication with the agent if any issues arise that they need to handle or negotiate
Coordinate closing date, time, and location and notify all parties
Notify client about utility accounts to set up/cancel
Draft a commission statement for our listings and verify commissions for our buyer side transactions prior to closing (along with utility and other pro rations)
Put together the closing file for the agent including any documents needing signatures/initials/dates, commission amount for the check to bring back, and any other documents needed from closing
Close out the file after the closing including changing the MLS status to closed for our listings, double-checking the file, making an electronic copy of the HUD, and processing the check. Add
closed file to DocuSign.
Follow up with clients after the sale to check in and request a testimonial
Knowledge/Skills
Real Estate License Required
Past Real Estate Experience Required
Excellent at building rapport
People oriented
Strong written and verbal communication skills
Good organizational skills
Learning based
Willing to learn scripts and dialogues
High school graduate
Real estate license
Compensation
As this is an independent contractor position, you will be setting your scale, but most in this position make $40k-$60k a year.
Vacancy expired!