Administrative Assistant (Montgomery)

GENERAL JOB DESCRIPTION

Responsible Administrative Assistant to perform a variety of administrative, clerical, and accounting tasks.

Duties include providing support to our managers and employees, assisting in daily office needs and managing our company's general administrative activities. Also, answering phones, greeting clients, purchasing, invoicing, account reconciliation, assist with accounts payables/receivables.

The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, like MS Office and office equipment.

MAJOR DUTIES AND RESPONSIBILITIES

Answer and direct phone calls in a polite and friendly manner

Maintain reception area keeping it clean and well organized at all times

Operate standard office equipment on a regular basis, including phone, fax machine, a copy machine, and a computer

Keep detailed and accurate records of calls received

Receive deliveries; sort and distribute incoming mail

Take inventory of supplies and restock as needed

Take detailed, accurate messages and deliver them in a timely manner

Scheduling

Running errands

Stocking supplies

Sorting and sending mail

Answering and routing phone calls

Managing social media

Greeting visitors

MINOR DUTIES AND RESPONSIBILITIES

Copy and scan paperwork

Communicate with moving crews

Maintain inventory of supplies

Prepare shipments

Prepare various report for management and maintain required forms and logs

Set up appointments for surveys/deliveries

Filing and organizing paperwork

Ability to drive company van and perform site-surveys

QUALIFICATIONS FOR THE JOB

High school diploma or general education degree (GED) required

3 years of relevant experience in an office environment

Proficient in Microsoft Office

Strong phone skills

Demonstrated ability to read, write, and speak English, ability to speak Spanish is a plus

Comfortable multi-tasking and prioritizing tasks

Excellent interpersonal skills

Punctual with strong attendance history

Professional presentation/office appropriate wardrobe