Executive Assistant/Personal Assistant (Williston)

Powelson Consulting is looking for an extremely tech-savvy, outgoing, and high-performing Executive/Personal Assistant to our lovely CEO. This EA/PA will responsible for a plethora of duties, including some of the list shown below. Most importantly, it is imperative to note that this position will at times be incredibly boring or non-stop busy full of demanding deadlines and expectations. The life of a CEO for a multi-million-dollar company is highly demanding, but can be very rewarding. In essence, we are looking for an EA/PA that can not only keep up with our ever-moving, workaholic CEO, but can also anticipate needs and assist with making her life easier and less stressful!

At Powelson Consulting, we strive to compensate our employees for their hard-work, loyalty, and dedication, which is why we anticipate that this role will move from an hourly position to salary, once it has been determined that this EA/PA is a perfect fit. This process could take 2 weeks or 3 months, it just depends on the flow of the workplace, and how the partnership works.

Some of the overall expectations, responsibilities, and duties:

Responsibilities

Answer and direct phone calls

Organize and schedule appointments

Plan meetings and take detailed minutes

Write and distribute email, correspondence memos, letters, faxes and forms

Assist in the preparation of regularly scheduled reports

Develop and maintain a filing system

Update and maintain office policies and procedures

Order office supplies and research new deals and suppliers

Maintain contact lists

Book travel arrangements

Submit and reconcile expense reports

Provide general support to visitors

Act as the point of contact for internal and external clients

Liaise with executive and senior administrative assistants to handle requests and queries from senior managers

Assist with resume service, template reformats etc.

Requirements

Proven experience as an Administrative Assistant, Virtual Assistant or Office Admin Assistant

Knowledge of office management systems and procedures

Working knowledge of office equipment, like printers and fax machines

Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)

Excellent time management skills and the ability to prioritize work

Attention to detail and problem solving skills

Excellent written and verbal communication skills

Strong organizational skills with the ability to multi-task

High School degree; additional qualification as an Administrative assistant or Secretary will be a plus

Resume writing experience preferred

Expectations & Additional Requirements

Strong experience in Microsoft Office Programs, access to own computer/laptop/smartphone (with an upgrade likely to happen after initial probationary period). This is non-negotiable and if you do not have this experience, please DO NOT apply. We would prefer not to waste your time or ours!

Strong ability to go with the flow and adapt to changing processes, policies, and environments.

Demonstrates the ability to work independently with very limited direction, anticipating needs and overcoming obstacles without insight/information from management.

Extensive time-management, coordination, and planning expertise.

Overall, when applying for this role, please ensure that you are prepared to take on a potentially long-term, permanent position, even if the work is occasionally slow (or confusing/unknown) in the beginning. We are most definitely looking for someone to take-charge, serve as an individual contributor, and to make sure that they are excellent at putting out fires that we aren't even sure are happening yet!