Administrative Assistant

ARE YOU A CURRENT US FOODS EMPLOYEE? PLEASE APPLY DIRECTLY THROUGH OUR INTERNAL WORKDAY CAREER SITE.Join Our Community of Food People!BASIC PURPOSEWorking under limited supervision this position provides general administrative support to senior level role and/or department, interacting with a diverse group of internal and external callers, visitors and employees throughout all levels of the organization. Responds to moderately complex inquiries and calls concerning area of responsibility with some degree of latitude and judgment using existing policies and procedures.ESSENTIAL DUTIES AND RESPONSIBILITIES:Manages projects by organizing and expediting tasks, planning and coordinating presentations, meetings, travel plans, etc., as well as disseminating information quickly and accurately.Acts as a liaison with other departments, tracks department relevant data, drafts written responses or replies by phone or email when necessary.Acts as business partner in assisting department staff members in meeting deliverables such as time management/prioritization of daily activities and maintaining focus on business matters/issues.Types and designs general correspondence, memos, charts, tables, graphs, business plans, etc. Proos copy for spelling, grammar and layout, making appropriate changes. May create and develop presentations as needed.Answers and screens incoming phone calls/e-mails and forwards as necessary.Schedules and organizes complex activities that may include meetings, department activities, travel and/or conferences for all members of the department as well as attendees from multiple locations. Corresponds as necessary with vendors to ensure compliance with established procedures and processes.When needed, covers front desk and assists with packages and mail distribution; meets and greets departmental visitors.SUPERVISIONThis position has no supervisory responsibility.RELATIONSHIPSInternal: Interacts with all levels of the organization to ensure proper and timely communication and completion of tasks.External: Interacts with sister divisions to provide or furnish information, etc. Also corresponds with vendorsQUALIFICATIONSEducation/Training: High school diploma or G.E.D. required . Formal clerical, administrative training or equivalent experience.Related Experience: A minimum of four years office/clerical and admin experience required . Works under limited supervision and deals with straightforward situations as defined by policy.Knowledge/Skills/Abilities:Must have knowledge of office administrative procedures, and knowledge of use and operation of standard office equipment, at a level generally acquired through related experience.Must have proficiency with Microsoft Office; (Word, Excel, Powerpoint, Access, Outlook) required .Must have high level of interpersonal skills to handle sensitive and confidential situations. Position continually requires demonstrated poise, tact and diplomacy.Some analytical ability is required in order to gather and summarize data for reports, find solutions to various administrative problems.Work requires continual attention to detail in composing, typing and proofing materials, establishing priorities and meeting deadlines.Efficiency and judgment is required to plan, prioritize and organize diversified workload in a fast paced environment.Must possess a proven track record of their ability to work with and demonstrate discretion with highly confidential information.EOE Race/Color/Religion/Sex/Sexual Orientation/Gender Identity/National Origin/Protected Veteran/Disability Status