Office Manager (Willmar, MN)

We have an immediate opening for an Office Administrator located in our Willmar, MN branch. Reporting to the Plant Manager and the Controller, the Office Administrator is responsible to manage the full cycle accounting for our company. This role is a permanent, full time position.

Responsibilities Include:

Providing excellent internal and external customer service

Maintaining document control and providing administrative support to the Commercial Sales team

Communicating with Finance to verify credit has been established and payments have been applied

Creating and processing billings and preparing documents for Sales close out

Adhering to project coordination standards, including forms and processes which drive timeliness, accuracy, ethics and professionalism

Effectively communicating with our Canadian team and department, ensuring maintenance of customer service standards and enabling effective project management

Maintaining a positive attitude and communication style with customers and employees in all circumstances at all times

Assisting with Accounts Receivable on contract jobs when necessary

Handling time cards and subcontractor invoices for Technicians

Skills:

Strong attention to detail, analytical and problem-solving skills

Strong organization and decision-making ability

Strong accounting skills

Ability to prioritize and handle multiple tasks

Ability to respond to common inquiries or complaints from customers and other departments

Ability to present information to senior management and customers

Working knowledge of MS Office suite; Word, Excel, Outlook

Willingness to learn products, systems and processes

Qualifications:

3+ years of progressive experience in Office Administration

Experience with a service and manufacturing company, preferably in a manufacturing environment would be an asset

5+ years in full cycle accounting is an asset

We offer:

A positive work environment with competitive pay

Opportunity to build a long-term career

Strong team and an active Social Committee

To Apply:

If this career opportunity sounds like the right fit for you, apply online with your resume and include your salary expectations. Please add "OFFICE ADMINISTRATOR - WILLMAR" to the subject line of all correspondence.

Applications will be accepted until the position has been filled.