02 Sep
Office Manager/Admin Assistant (East Providence)
Rhode Island, Rhode island 00000 Rhode island USA

New England's leading janitorial company is seeking experienced, reliable and task-oriented Office Manager/Admin Assistant for our Corporate office in East Providence, RI.

Responsibilities included but are not limited to:

Overseeing General office operation-Organizing staff to complete daily work assignments and special projects as needed

Answering incoming phone calls, delivering the up most professional class of service to our customers

Ensure Efficiency through coordinating layouts, equipment and other office systems as needed.

Report productivity, daily, weekly, monthly with data regarding scheduling, invoicing, assignments, customer concerns

Supervising, training and coaching our office staff and delegating assignments to ensure maximum productivity

Confer with upper-management to implement problem-solving strategies and procedures to enhance employee satisfaction and yield.

Oversee reception staff to ensure the highest standard of customer care both in person and over the phone.

Organize scheduling, setup and support for large-scale meeting of in-house departments as well as visiting clients and guests.

Producing reports, composing correspondence, and drafting new contracts.

Purchasing office supplies and equipment and maintaining proper stock levels

Properly preparing and processing Invoices,

Following up with communication, via email, phone, or in person.

A successful office manager should have but not limited to the following experience and qualifications

1-3 years of work experience in an administrative/office management role

Must have exceptional attention to detail

Strong organizational and time management skills, and ability to prioritize

Must be a self-starter and driven

Excellent communication and interpersonal skills

Strong problem-solving skills and analytical abilities

Must be able to work independently

Must be able to Multi Task

Work well with time sensitive Tasks

Must be comfortable and able to Navigate through Computer devices

Must be proficient in Office 365 applications

The ability to learn new Technology Programs to successfully Maintain office duties

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