New England's leading janitorial company is seeking experienced, reliable and task-oriented Office Manager/Admin Assistant for our Corporate office in East Providence, RI.
Responsibilities included but are not limited to:
Overseeing General office operation-Organizing staff to complete daily work assignments and special projects as needed
Answering incoming phone calls, delivering the up most professional class of service to our customers
Ensure Efficiency through coordinating layouts, equipment and other office systems as needed.
Report productivity, daily, weekly, monthly with data regarding scheduling, invoicing, assignments, customer concerns
Supervising, training and coaching our office staff and delegating assignments to ensure maximum productivity
Confer with upper-management to implement problem-solving strategies and procedures to enhance employee satisfaction and yield.
Oversee reception staff to ensure the highest standard of customer care both in person and over the phone.
Organize scheduling, setup and support for large-scale meeting of in-house departments as well as visiting clients and guests.
Producing reports, composing correspondence, and drafting new contracts.
Purchasing office supplies and equipment and maintaining proper stock levels
Properly preparing and processing Invoices,
Following up with communication, via email, phone, or in person.
A successful office manager should have but not limited to the following experience and qualifications
1-3 years of work experience in an administrative/office management role
Must have exceptional attention to detail
Strong organizational and time management skills, and ability to prioritize
Must be a self-starter and driven
Excellent communication and interpersonal skills
Strong problem-solving skills and analytical abilities
Must be able to work independently
Must be able to Multi Task
Work well with time sensitive Tasks
Must be comfortable and able to Navigate through Computer devices
Must be proficient in Office 365 applications
The ability to learn new Technology Programs to successfully Maintain office duties