Administrative Support for Service Manager (Taunton)
Vacancy expired!
Job Purpose: To coordinate all administrative functions for smoothly executed Service Department for Electrical Contractor including client communications, scheduling, and end of job transition to accounting department
Essential job responsibilities
Work with Service Manager to ensure all documentation for new work is implemented in a timely fashion
Review with Service Manager any schedule discussion, job specific information critical to production within the service department
Maintain project files & distribute all changes and updates to appropriate team members
Track and log all correspondence, changes and extras for contract work
Manage all time and material data sheets to process for billing
Under direction from Service Manager – process necessary permits and inspections for work in progress
Maintain and update all permit and inspection tracking logs
Utilize Service Dispatch for job scheduling and work orders.
Contact homeowners to inform them of schedule dates as directed by Service Manager
Prepare all contract billing for processing for Accounting department
Process billing reports for billing meetings and accounting department
Provide Job close out reporting and documentation at job end.
Required skills
Strong organizational skills for file management and schedule tracking
Computer mastery of all Microsoft office programs such as Word, Excel, Outlook.
Experience with Foundation for Construction/Service Dispatch or other similar software and Adobe a plus
Telephone skills to communicate with contractors, customers, and inspectional services
Ability to work with others in a team setting both within individual departments and with administrators in other departments
Ability to operate in a fast paced, multitasking environment
Job Type: Part-time with potential for Full-time
Benefits
10 Paid Holidays
401(k) with 3% match – for Full time employees
Paid Vacation
Health Insurance – for Full time employees
Schedule: Monday to Friday
COVID-19 considerations:
Our office remains closed to public entry. This position will have a solitary cubical in a currently unshared space and provides for adequate social distancing. Fresh air access adjacent to workspace.
Experience: Administrative Support: 2 years (Preferred)
Typical start time: 7AM Typical end time: 3PM
This Job Is Ideal for Someone Who Is:
Dependable more reliable than spontaneous
Adaptable/flexible enjoys doing work that requires frequent shifts in direction
Company's website:
www.youngelectrical.com
Benefit Conditions:
Waiting period may apply
Vacancy expired!