OFFICE ADMINISTRATION ASSISTANT (TOPEKA, KS)

Major Duties:

· Gather and organize packing slips and receivers, assign packing slips to invoices and work with project managers on any missing information

· Scan and then enter all invoice information to accounting system. Verify vendor information, sales/use tax and project exemption status, job number, coding and pricing

· Compare and enter material prices and quantities to Purchase Orders through accounting system. Make project managers aware of discrepancies and work with vendors to resolve issues

· Submit invoices to project managers for approval.

· Take vendor calls/emails and work with accounting department on payment status of invoices.

· Answering office phones and greeting guests.

· Job filing duties of AP, AR and contract documents

Qualifications:

· High school diploma or equivalent

· Basic accounting experience preferred

· Exceptional organizational skills, time management skills and a self starter

· Detail oriented and ability to self-audit work to ensure accuracy

· Knowledge of Microsoft office (word, excel, Adobe, etc.)

· Knowledge of administrative and clerical procedures and systems

Benefits:

401(k)

Dental insurance

Health insurance

Paid time off - after waiting period

Vision insurance

Monday - Friday 8am-5pm