Office Manager Superstar (Oklahoma City)

Busy residential real estate management and investment enterprise seeks office manager superstar to work in an endlessly entertaining environment.

OUR CORPORATE MOTTO is “…and then some…”

In relationship to our employees, customers and clients, we consistently and persistently strive to meet their needs and expectations…“and then some”.

“And whoever compels you to go one mile, go with him two.” Matthew 5:41 (NKJV)

WE VALUE OUR EMPLOYEES

We recognize that our employees are our greatest asset and that Property Management Services is only as good as its employees. We commit to provide an atmosphere of appreciation, opportunity and accountability for all of our employees. We endeavor to create a workplace that is fun yet challenging, that affords freedom yet provides guidance, and one that energizes and rewards the creative efforts of each employee. We are committed to the personal and professional growth of each employee, and pride ourselves in being “family friendly.”

PROFIT IS AN OUTCOME, NOT A PURPOSE

We prosper only to the extent that we meet the needs of our clients and customers.

Property Management Services, Inc. has been in business since 1978. During its long life it has survived and thrived through many ups and downs of the Oklahoma economy. Continuous growth has ensured stable employment—in our 42 years we have never had a layoff and never had to curtail working hours.

In addition to an engaging and challenging work environment, some of us are involved in volunteer work, primarily at correctional facilities. While purely optional, many enjoy the opportunity to make a difference in the lives of others.

Proficiency with QuickBooks and Office programs required, along with a basic understanding of payroll, accounts payable/receivables and tax forms.

Knowledge of real estate leasing and sales helpful, but not essential—we will teach you this business!

Office Manager Duties and Responsibilities:

Overseeing the work of all office employees to ensure they work productively and meet deadlines and company standards

Maintaining office services by organizing office operations and procedures, preparing payroll, controlling correspondence, designing filing systems, reviewing and approving supply requisitions, and assigning and monitoring clerical functions

Designing and implementing office policies by establishing standards and procedures, measuring results against standards, and making necessary adjustments

Completing operational requirements by scheduling and assigning employees; following up on work results

Keeping management informed by reviewing and analyzing special reports; summarizing information; identifying trends

Maintaining office staff by recruiting, selecting, orienting, and training employees

Maintaining office staff job results by coaching, counseling, and disciplining employees, and planning, monitoring, and appraising job results

Supervise and coordinate all activities of positions supervised. Recruit, evaluate, schedule, and administer promotional/disciplinary action toward employees supervised. Conduct regular performance appraisals for employees supervised. Ensure orientation, training, and staff meetings are provided to employees supervised

Achieving financial objectives by preparing budgets, scheduling expenditures, analyzing variances, and initiating corrective actions

Contributing to team efforts by accomplishing related results as needed

Other duties as assigned

Office Manager Qualifications / Skills:

Three plus years of prior general office management, administrative, customer service or business management preferred

Proficiency with QuickBooks and Microsoft Office programs is a must, along with a basic understanding and experience with accounts payable/receivable, expense reports and payroll processing

Knowledge of real estate leasing and sales helpful, but not essential—we will teach you this business! Experience with AppFolio or Buildium software is a plus, but not required

Strong written and verbal communication skills to produce reports, assign tasks, accept instructions and handle vendor contracts, among other tasks

Organizational skills and the ability to multitask to complete a wide variety of tasks

Flexibility to help them adjust to new tasks should company or office need change

Strong interpersonal skills to interact positively with all employees

Leadership ability to manage challenges and oversee employees

Attention to detail to ensure tasks are completed thoroughly and correctly

Compensation

Job Type:

Full-time

Pay:

Starting pay will depend upon experience, but be assured that we will assemble a compensation package that will attract the “rock star” manager that you are (or aspire to be). Give us the opportunity to vie for your services—you will not be disappointed. We expect a lot, but if you embrace the challenge of working here we will make it worth your while.

Benefits:

Health Insurance: waiting period may apply

Paid time off

Additional benefits for employment longevity

Supplemental Pay:

Bonus Pay

Commission Pay

Work Location:

1411 Linwood Boulevard, Oklahoma City, OK 73106

Plus visits to various managed properties and projects

Typical Schedule:

Monday through Friday: 8:00 a.m. to 6:00 p.m.

Alternating Saturdays: 8:00 a.m. to 2:00 p.m.

Education, Experience, and Licensing Requirements:

High school degree, GED, or equivalent. College degree preferred

Valid driver’s license and insurable driving record

Come join us in the daily adventure that is Property Management Services—as much a calling as it is a job. While we value hard work, we also recognize the importance of having fun. And, to be sure, while not always fun—it is rarely dull!

This Job Is Ideal for Someone Who Is:

Dependable more reliable than spontaneous

People-oriented enjoys interacting with people and working on group projects

Adaptable/flexible enjoys doing work that requires frequent shifts in direction

Detail-oriented would rather focus on the details of work than the bigger picture

Achievement-oriented enjoys taking on challenges, even if they might fail

Innovative prefers working in unconventional ways or on tasks that require creativity

Autonomous/Independent enjoys working with little direction

High stress tolerance thrives in a high-pressure environment

We are Currently practicing Social Distancing and wearing masks for the protection of our valued tenants and staff,

To Apply, you may visit our office in person, at 1411 Linwood boulevard, Oklahoma City, OK 73106 or if you have any questions, you may call our office at 405-235-4663

Or you may fax your Resume and Cover Letter to 405.232.8483 or Email us via craigslist relay.

Property Management Services is an equal opportunity employer and never discriminates for any reason.