Project Assistance (Santa Maria)
Vacancy expired!
JOB TITLE: PROJECT ASSISTANT – POR VIDA PROJECT
BASIC FUNCTION:
Under the direction of the ONE COMMUNITY ACTION EXECUTIVE DIRECTOR & PROGRAM SPECIALIST performs a variety of student and family support and clerical and receptionist duties. specialized program support duties as necessary
to assist with promoting the Por Vida Project’s students and family services during the SMJUHSD school year
.
REPRESENTATIVE DUTIES:
Perform secretarial and clerical duties including but not limited to greeting community, phones, messages, filing, data entry and ordering of supplies
Assist families in accessing community resources
Type, duplicate and distribute a variety of program information materials, reports, forms and other documents; translate oral and written materials as needed to assist clients.
Operate standard office machines and equipment including computers and software programs (MS Word, Excel, Publisher), printers, copiers, calculators and FAX machines
Maintain a variety of program records, reports and files
Maintain informational bulletin board
Provide oral Spanish/English translation in office and at community events.
Provide application assistance for health insurance, employment, passports, DMV, etc. to project participants as needed
Provide outreach and marketing of programs and services offered by Por Vida Project
Assist with and participate in events including, but not limited to, community events, school district functions and other activities
Maintain confidentiality of pertaining to clients and the operation of Por Vida Project
Prepare, process, and maintain necessary records of client participation
Participate in staff development as directed
Perform related duties as assigned
KNOWLEDGE AND ABILITIES:
Modern office practices and procedures
Program Assistant – Por Vida Project
Interpersonal skills using tact, patience and courtesy
Confidentiality requirements
Positive communication skills, including active listening and problem solving
Computer hardware and software in order to perform word processing, information retrieval and maintenance of data
Telephone techniques and etiquette
Record-keeping and filing techniques
Correct English usage, grammar, spelling, punctuation, and vocabulary
Oral and written communications skills
Community outreach and organizing techniques
Childcare issues, access to health issues, parent education and/or literacy programs
Cultural Competency and Proficiency
Proper English and Spanish usage, grammar, spelling, punctuation
Basic arithmetic skills
ABILITY TO:
Independently perform all duties of the position efficiently and effectively
Operate a variety of assigned office equipment
Understand and follow oral and written instructions
Maintain records and files
Facilitate parent understanding, involvement and communication
Communicate effectively both orally and in writing
Plan, organize and prioritize work in order to meet schedules and time lines
Work as an effective team member
Respond to the public with courtesy and tact
Maintain confidentiality
Lift and carry objects weighing up to 40 pounds
Operate a vehicle to conduct work
EDUCATION AND EXPERIENCE:
High School diploma or GED and one to three years clerical experience
LICENSES AND OTHER REQUIREMENTS:
Valid California Driver's License
Bilingual English/Spanish fluency for some positions
Must pass a Department of Justice background check
WORKING CONDITIONS:
Office
Constant interruptions, and multitask environment
Hearing and speaking to exchange information on the telephone or in person
Seeing to read a variety of documents
Dexterity of hands and fingers to operate a computer keyboard and standard office equipment
Sitting or standing for extended periods of time
Reaching overhead, above the shoulders and horizontally to retrieve and store items
Bending at the waist, kneeling and squatting
Lifting, pushing, pulling and carrying objects weighing up to 40 lbs
Salary and Hours:
Position is a part-time (26 + hour per week)
Rate of pay is dependent on experience
We are an at-will employer
Please send cover letter and resume to: Posted
EOC
Vacancy expired!