Admin Specialist III - Bakersfield

Provides advanced administrative support associated w/ office operations. Usually deals w/ complex & confidential departmental information. Receives no instruction on routine work, general instructions on new projects.Essential Functions:

Duties: Completes special projects/adhoc reports, including designing graphic presentations as delegated by management

Orchestrates & organizes project meetings, schedules & materials such as agendas, timelines, reports & presentations

Takes minutes

May perform desktop publishing

Uses a variety of software to compose letters/prepares reports for executive/manager review

Maintains confidential department files & records

Maintains manager/executives calendar, arranges meetings, conferences & travel itineraries

Screens telephone calls/visitors, refers to appropriate staff member

Interprets policies & procedures in response to inquiries

May provide information to top level management, Board Members, etc

Reviews/screens manager/executives mail, researches issues & provides recommendations

May provide training/direction to other non-exempt personnel

Clause: Various positions are under review w/ a joint Management/Union review committee for appropriate Union/Non-Union status & this position may be considered a union position or may be converted to a union position at some time in the future.Should this position be determined to be union it will be returned to the bargaining unit in accordance w/ the Collective Bargaining Agreement

Basic Qualifications:

Minimum three (3) years secretarial/administrative or comparable experience

HS diploma/equivalent required

Business school/college level courses highly preferred

Advanced writing, reading & arithmetic skills required

Ability to respond to top level management inquiries & assemble highly confidential/sensitive information

Strong customer service skills required to communicate effectively w/ all levels of management internal/external

Initiative & analytical ability to research & prepare reports

Proficient w/ software used by the department (i.e., KP Payroll System, HRRT, MS Word, Excel)

Word Processing Speed: 40 wpm required

Must be able to work in a Labor/Management Partnership environment

Kaiser Permanente is an equal opportunity employer committed to a diverse and inclusive workforce. Applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy), age, sexual orientation, national origin, marital status, parental status, ancestry, disability, gender identity, veteran status, genetic information, other distinguishing characteristics of diversity and inclusion, or any other protected status.External hires must pass a background check/drug screen. Qualified applicants with arrest and/or conviction records will be considered for employment in a manner consistent with federal and state laws, as well as applicable local ordinances, including but not limited to the San Francisco and Los Angeles Fair Chance Ordinances.COMPANY: KAISERTITLE: Admin Specialist III - BakersfieldLOCATION: Bakersfield, CaliforniaREQNUMBER: 900487External hires must pass a background check/drug screen. Qualified applicants with arrest and/or conviction records will be considered for employment in a manner consistent with Federal, state and local laws, including but not limited to the San Francisco Fair Chance Ordinance. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, protected veteran, or disability status.