AVP, Investment Management Project Manager
Together we fight for everyone's opportunity for a better financial future. We will do this together - with customers, partners and colleagues. We will fight for others, not against: We will stand up for and champion everyone's access to opportunities. The status quo is not good enough we believe every individual and every community deserves access to financial opportunities. We are determined to support both individuals and communities in reaching a better financial future. We know that reaching this future depends on our actions today.Like our Purpose Statement, Voya believes in being bold and committed to action. We are committed to a work environment where the differences that we are born with - and those we acquire throughout our lives - are understood, valued and intentionally pursued. We believe that our employees own our culture and have a responsibility to foster an environment where we all feel comfortable bringing our whole selves to work. Purposefully bringing our differences together to positively influence our culture, serve our clients and enrich our communities is essential to our vision. Are you ready to join a company with a strong purpose and a winning culture? Start your Voyage - Apply Now Profile Summary:The purpose of the AVP Project Manager role is to provide leadership and support to ensure predictable, consistent, and successful program and/or project execution. The PMO is relied upon to execute on-time and on-budget programs that enable the strategic goals and objectives of the business. The Project Manager will provide governance and standards, as well as, planning, coordination, reporting and monitoring of a diverse mix of strategic programs and/or projects for the organization. The Project Manager will represent our team to internal business stakeholders and external vendors and partner with them to ensure a successful start-up and completion of programs and/or projects. The Project Manager will be relied upon to provide comprehensive yet concise status and progress reporting to ensure stakeholders and executives have transparency into expected program and project completion and/or risks.The exposure of this position is significant and reaches across a broad group of senior leaders. As a result, it requires experienced communication and relationship skills. The scope of work is exciting and varied including business and technology initiatives. The project manager will have a great deal of autonomy and will be expected to exercise both direct and indirect influencing, while maintaining the full support from the senior leadership team of the organization. Participation and involvement in a variety of initiatives will allow the Project Manager to strengthen their knowledge base while demonstrating continued performance and completion of deliverables.II. KEY RESPONSIBILITIES• Work independently to plan and manage large and/or complex strategic programs and/or projects, ensuring predictable, consistent, and successful delivery.• Define program and/or project governance, outlining roles, responsibilities, decision rights and clearly defined escalation path. Responsible for collaborating with finance and business unit leaders to track and report monthly program and/or project, travel and other expense items. • Provide a holistic view of the overall program and/or project to the organization and all stakeholders including the creation of executive-level and working group reporting that assess and communicate status, completion, and risks for programs and/or projects.• Exhibit proactive behavior by engaging in program and/or project planning activities, including but not limited to: Defining the overall scope of the program and/or project; Creating and maintaining a consolidated timeline/schedule highlighting the major milestones and associated dates for activities; Identifying and communicating program and/or project dependencies and impacts; Putting mechanisms in place to ensure on-going control of the program and/or project (e.g., Kick Off Meeting, Overall Project Management Approach, Status And Progress Reporting, Communication Plan, Risk Management, Issues Management, Change Control, etc.)• Ensure success criteria defined upfront to promote alignment and actively manage to expected program and/or project outcomes. • Be knowledgeable about the program and/or project subject matter.• Effective presentation and communications style that builds and maintains strong relationships with stakeholders and influences outcomes and decisions.• Assist managers across the organization in identifying appropriate resources to accomplish tasks and develops timelines to identify and track program and/or project milestones to ensure completion within the established timelines and budget.• Facilitate strategic planning sessions with business leaders to determine the scope and objectives of each program and/or project and anticipate hurdles as well as alternative solutions.• Programs and/or projects will range from clearly/well defined scope and impact to open-ended/requiring significant definition. • Assist in the design and management of SharePoint sites and processes.• Proactively work with business units across Voya Investment Management to understand requirements and perform program and/or project scoping activities. • Participate in the development of portfolio/program level project roadmaps.• Assist with special projects to enhance the overall performance and functioning of the PMO as needed.• May be responsible for training and mentoring junior staff.III. QUALIFICATIONS• Bachelor's degree and 10+ years of progressive experience in consulting, project and/or program management and/or business analysis.• 10+ years of experience working within the investment management (buy-side) and/or financial services industry.• 10+ years of experience managing large, complex programs and/or projects through all phases: initiation, planning, execution, monitoring and controlling and closing. Highly skilled in managing and performing the following activities: requirements gathering & documentation, analysis, design, planning, and production implementation.• Must have meeting facilitation skills including setting agendas, task management, time management, taking minutes, managing documentation, and action item management both formal and informal settings.• Experience effectively managing programs and/or projects through shared resources; internal and external (vendor and/or consultant) resources; on-shore/off-shore models.• Experience developing strategic investment proposals or business cases (including cost-benefit analysis).• Must be able to multi-task, problem solve, learn quickly, and adapt to changing priorities.• Knowledge of change management processes and industry best practices.• Excellent verbal and written communication skills; strong interpersonal and influencing skills; ability to effect change in a matrix managed environment.• Ability to receive and provide coaching and feedback.• Proficiency in MS Project, Outlook, Word, Excel, SharePoint, Visio, and PowerPoint. Experience with Project Portfolio Management (PPM) tools is a plus.Business Acumen • Understand and are current with industry trends and can relate aspects to our business and influence business leaders accordingly.• Knowledge of two or more of the following areas: Marketing and/or Digital Marketing, Product Distribution, Investment Management Operations (particularly, front or middle office), Investment Management Applications & Technologies or Specialty Fixed Income.• Interest in pursuing the CFA or the CFA Investment Foundations Program is a plus. Education & CertificationsCollege Degree, requiredMBA, preferredProject Management Professional (PMP®), preferredAgile certifications: PMI-ACP® and/or CSM ®, preferredTravel Required: up to 20% on average domestic travel as needed#LI-MG1Be Well. Stay Well. Voya provides the resources that can make a difference in your lives. To us, this means thriving physically, financially, socially and emotionally. Voya benefits are designed to help you do just that. That's why we offer an array of plans, programs, tools and resources with one goal in mind: To help you and your family be well and stay well.What We Offer
- Health, dental, vision and life insurance plans
- 401(k) Savings plan - with generous company matching contributions (up to 6%)
- Voya Retirement Plan - employer paid cash balance retirement plan (4%)
- Tuition reimbursement up to $5,250/year
- Paid time off - including 20 days paid time off, nine paid company holidays and a flexible Diversity Celebration Day.
- Paid volunteer time - 40 hours per calendar year
- Customer Focused: Passionate drive to delight our customers and offer unique solutions that deliver on their expectations.
- Critical Thinking: Thoughtful process of analyzing data and problem solving data to reach a well-reasoned solution.
- Team Mentality: Partnering effectively to drive our culture and execute on our common goals.
- Business Acumen: Appreciation and understanding of the financial services industry in order to make sound business decisions.
- Learning Agility: Openness to new ways of thinking and acquiring new skills to retain a competitive advantage.