FULL TIME ACCOUNTING MANAGER/ADMIN ASSISTANT (Downtown Albany)

ACCOUNTING MANAGER/ADMIN ASSISTANT

This position will be responsible for assisting in all aspects of accounting, including accounts payable, accounts receivable, collections, and payroll. In addition, they will provide support to company executives while also completing general office administrative tasks. PLEASE APPLY THROUGH INDEED, https://www.indeed.com/job/accounting-manageradministration-assistant-3-years-exp-7cae2ad68d950e53

Accounts Payable-

Accurately receive, process, verify and reconcile invoices

Prepare/distribute vendor payments on a weekly basis

Verify vendor accounts by reconciling monthly statements and related transactions

Maintain accounting ledgers by verifying and posting account transactions

Enter information for purchase orders and maintain purchase order records

Maintain and file all invoices and supporting documentation

Perform monthly reconciliations

Audit and process credit card bills

Address and respond to vendor inquiries

Assist in preparing reports, 1099s, and other documents as needed

Additional duties as assigned

Accounts Receivable-

Post customer payments

Post daily ACH reports

Prepare and deliver weekly bank deposits

Process credit card charges & refunds

Prepare/distribute monthly customer statements

Maintain bookkeeping database and spreadsheets, updating information as needed

Collect on past due accounts

Investigate and solve account discrepancies

Additional duties as assigned

Customer service/ Sales-

Assist customers with payments made by phone

Take product orders and prepare invoices, shipping documents and confirmations

Answer routine questions/ provide customer support

Issue customer return authorizations, prepare return shipping, process credits or refunds

Additional duties as assigned

Office Administration-

Administrative support to company executives

Organize meetings

Maintain cleanliness of office and break area

Inventory office supplies and maintain current stock

Filing and maintaining documents

Customer/vendor communications when needed

Additional duties as assigned

QUALIFICATIONS

3+ years’ experience in an office environment as part of an accounting team, or equivalent combination of education and experience. Highly professional with strong communication skills. Ability to communicate with management, strong customer service, experience in dealing with confidential material and problem-solving skills. Extremely self-motivated, proactive, and capable of prioritizing workload. Willingness to learn and help where needed.

Must be proficient in Word and Excel, payroll experience a plus.

This is a full-time position. Typical days and hours of work are Monday through Friday, 7:30 a.m. to 4 p.m

The Company offers a stable work environment, competitive wage, bonus program, employer paid health, dental and vision, vacation, paid holidays, paid sick leave, employer paid life insurance & supplemental benefits and annual SIMPLE IRA contributions. PLEASE APPLY THROUGH INDEED, https://www.indeed.com/job/accounting-manageradministration-assistant-3-years-exp-7cae2ad68d950e53