19 Sep
Front Office Manager
Wyoming, Sheridan 00000 Sheridan USA

Vacancy expired!

Office Manager

REPORTS TO: Executive Director

STATUS: Regular Part-Time - Non-Exempt; approx. 25-30 hours per week.

Organizational mission:

Seeking to put God’s love into action, Habitat for Humanity brings people together to build homes, communities and hope.

PRIMARY RESPONSIBILITIES:

This position is responsible for the administration of the daily operations of the organization and serves as a direct support staff to the Executive Director.

This position further coordinates the recruitment and training of volunteers and coordinates all volunteer opportunities.

Clerical/Administrative: As the “first impression” of the organization, you will provide a positive experience to all visitors and inquiries. You will also promote a high-performance workplace culture that emphasizes empowerment, quality, productivity, detail, and commitment to the team values.

  • Answer the phones, take messages, schedule appointments
  • Maintain all volunteer, donor, fundraising and client databases
  • Maintain and organize the filing system
  • Employee onboarding, orientation, and training
  • Maintain staffing records and HR related documentation in an organized, accessible manner
  • Assist in preparation of monthly board reports
  • Create weekly receivables/payables reports and submit to the accountant
  • Check the mail and distribute appropriately
  • Weekly deposits of all receivables and provides timely tax receipts to donors
  • Assist with mail merges and mass mailings as needed
  • Submit all invoices for approval and enter online payments weekly
  • Maintain office equipment and purchase/order supplies as needed within established budget
  • Pull financial reports monthly and as needed for grants/projects
  • Preparation of all HFHI quarterly and annual reports
  • Coordinate with Homeowner Services Specialist to gather required documentation to determine qualification as potential HFHEB homebuyers with Homeowner Services Specialist to prepare all required loan documents and disclosures
  • Manage the mortgage portfolio, working with homeowners regarding delinquent payments or any issues or needs that arise
  • Prepare reporting and/or dashboards on mortgage performance as requested by the Executive Director including annual escrow analysis for HFHEB serviced loans

Volunteer Coordination:

  • Coordinate and schedule all volunteer builds with businesses, churches, and individuals
  • Ensure volunteers have completed all screening tools and submitted waivers prior to the build day
  • Manage the application and recruitment of AmeriCorps volunteers

Additional Responsibilities:

  • This position may be assigned special projects from time to time by the Executive Director
  • Assist with all HFHEB events

QUALIFICATIONS:

  • AA or BA/BS required with at least 3 years of prior office management experience preferred
  • Strong communication skills, both oral and written
  • Thorough working knowledge of Microsoft Office Suite Products
  • Detail oriented with strong organizational skills
  • Experience with database management or equivalent software application experience
  • Ability to maintain confidentiality of proprietary information, documents, homeowner information and conversations
  • Must pass a background check

Habitat for Humanity is an equal opportunity employer.

The statement herein are intended to describe the general nature and level of work being performed, but are not to be seen as a complete list of responsibilities, duties, and skills required of personnel so classified. Also, they do not establish a contract for employment and are subject to change at the discretion of the employer.

Job Type: Part-time

Pay: $13.40 - $16.25 per hour

Benefits:

  • Employee Discount
  • Paid Time Off

Schedule:

  • Monday to Friday

COVID-19 considerations:Office is open by appointment only. Habitat has developed a Covid Preparedness Policy outlining precautions to be taken at all job site locations.

Experience:

  • Data Entry: 1 year (Preferred)
  • administrative: 3 years (Preferred)
  • QuickBooks: 1 year (Preferred)

Education:

  • High school or equivalent (Required)

Work Location:

  • One location

Company's website:

  • sheridanhabitat.org

Work Remotely:

  • No

Vacancy expired!


Report job