Program Coordinator of the Office for Academic Advancement (OAA)

Discover Your Career at Emory UniversityEmory University is a leading research university that fosters excellence and attracts world-class talent to innovate today and prepare leaders for the future.We welcome candidates who can contribute to the diversity and excellence of our academic community.The Mission of the Nell Hodgson Woodruff School of Nursing is that we strive to:

Educate visionary nurse leaders and scholars;

Generate and apply knowledge; and

Transform nursing, health, and systems of health care within the local and global community.

DescriptionThe Program Coordinator for the Office of Academic Advancement (OAA) will exhibit a commitment to supporting faculty development in teaching, scholarship, and service. As a member of the OAA, the Program Coordinator will cultivate and champion an innovative, diverse, inclusive, and equitable culture that prioritizes excellence, diversity and faculty engagement to strengthen the School of Nursing’s Mission.JOB DESCRIPTION:The Program Coordinator is a dynamic, highly motivated individual who is detail-oriented and thrives in a fast-paced organization. This professional is extremely organized and provides essential administrative and project management support to the OAA.The Program Coordinator is responsible for organizing, developing, and implementing programmatic aspects of the OAA, including facilitation of faculty data record keeping and materials, dossier preparation and formatting, preparation of correspondence, reports, presentations and other communication documents, and facilitating record keeping of faculty and committee groups/task forces.Fifty percent of the position's duties will be providing support to the Senior Associate Dean for Academic Advancement (SADAA) through development of reports, correspondence, communications and presentations from the OAA office as well as daily administrative support, and will report directly to the Sr. Program Coordinator.This position will require an advanced skill set in project management, communications, calendar management, and expense management to support optimal operations for the OAA.Typical duties:

Supports regular OAA processes such as faculty travel and vacation requests, annual review documentation, faculty awards, teaching assignments.

Performs daily administrative duties as needed, including scheduling and travel appointments, planning and preparing materials for meetings and special events, reconciles expenses, supports manuscript and grant activities (biosketches, CVs, references)

Receives visitors at front desk by greeting, welcoming, directing and announcing them appropriately

Works in collaboration with Front Office Dean’s Suite Staff in management and support of Office environment, including: reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures), copy room and dean’s conference room is stocked with necessary supplies.

Develops reports, presentations, and communications for OAA events and activities.

Supports Faculty hiring, onboarding, and promotion processes through coordinating faculty candidate visits, facilitating the preparation of faculty dossiers, and additional committee and OAA process support.

Assists in planning and execution of special projects and events managed by the OAA such as conferences, events, or meetings.

Takes initiative to troubleshoot and resolves issues and concerns on behalf of the OAA.

May supervise work-study or other volunteers/assistants as assigned to projects.

Able to work evenings/weekends and attend meetings as needed.

Performs all other duties as assigned.

MINIMUM QUALIFICATIONS:

Bachelor's degree in a field related to the program

AND

Two years of related experience, or an equivalent combination of education, training and experience.

PREFERRED QUALIFICATIONS:

Bachelor’s degree in Business Administration, Communications or a related discipline.

Two or more years of research experience.

Outstanding problem-solving skills, with demonstrated ability to manage multiple projects and deadlines simultaneously.

Strong Knowledge of Microsoft Office Suite (Word, Excel, and PowerPoint), Endnote or other bibliographic databases.

Excellent written, verbal communication, analytic, presentation, and organizational skills.

Demonstrated ability to work effectively in deadline-driven environment required.

Must be able to manage multiple and shifting priorities and interact with diverse constituencies including executives, staff, students, and external stakeholders.

Must be self-directed, possess ability to use high degree of judgment, work independently with minimum supervision, and handle complex and confidential information with discretion.

Must possess desire and willingness to assume increasing responsibilities.

NOTE: This role will be granted the opportunity to work from home temporarily during the COVID-19 pandemic, with intent to return to an Emory University location in the future. Emory reserves the right to change this status with notice to employee.Emory Supports a Diverse and Inclusive CultureEmory University is dedicated to providing equal opportunities and equal access to all individuals regardless of race, color, religion, ethnic or national origin, gender, genetic information, age, disability, sexual orientation, gender identity, gender expression, and veteran's status. Emory University does not discriminate in admissions, educational programs, or employment on the basis of any factor stated above or prohibited under applicable law. Students, faculty, and staff are assured of participation in University programs and in the use of facilities without such discrimination. Emory University complies with Executive Order 11246, as amended, Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veteran's Readjustment Assistance Act, and applicable executive orders, federal and state regulations regarding nondiscrimination, equal opportunity and affirmative action. Emory University is committed to achieving a diverse workforce through application of its affirmative action, equal opportunity and nondiscrimination policy in all aspects of employment including recruitment, hiring, promotions, transfers, discipline, terminations, wage and salary administration, benefits, and training. Inquiries regarding this policy should be directed to the Emory University Department of Equity and Inclusion, 201 Dowman Drive, Administration Building, Atlanta, GA 30322. Telephone: 404-727-9867 (V) | 404-712-2049 (TDD).Emory University is committed to providing reasonable accommodations to qualified individuals with disabilities upon request. To request this document in an alternate format or to request a reasonable accommodation, please contact the Department of Accessibility Services at 404-727-9877 (V) | 404-712-2049 (TDD). Please note that one week advance notice is preferred.Apply NowConnect With Us!Not ready to apply?Job Number 57783Job Type Regular Full-TimeDivision School Of NursingDepartment SON: Academic AdvancementThis position may involve the following Health and Safety issues: Not ApplicableJob Category Business OperationsLocation : Name Emory Campus-Clifton CorridorCampus Location (For Posting) : Location US-GA-Atlanta