Part-time Office Manager

Channing-Murray Foundation is seeking a part-time Office Manager. Applicants must have Quickbooks experience, be attentive to detail and have good communication skills.

(Responsibilities can be modified to work remotely if necessary.)

I. General Description

The Office Manager maintains the day-to-day operations, finances and

communications for the Channing-Murray Foundation. They work with paid

staff and volunteers who help with office-type work. The Office Manager is

supervised by and reports to the Director. This is a part-time position.

II. Compensation/Hours

The Office Manager will work 15 hours per week. The Director must

approve vacation time. Pay rate is $15/hr.

III. Duties and Responsibilities

A. CMF Finances

∇ Enters credits and debits into Quickbooks.

∇ Prepares biweekly checks as directed by the CMF Treasurer.

∇ Manages timely payment of payroll, taxes, and bills.

∇ May authorize expenditures for minor CMF repairs under

$50.00.

∇ Reconciles Quickbook records with bank statements.

∇ Provides monthly financial reports for the Board and if possible

attends CMF Board

∇ Files quarterly employment tax

∇ Files annual 990

∇ Prepares W-2s

∇ Prints, compiles, and files employment related forms

B. . Red Herring Finances

∇ Weekly entry of sales data

∇ Monthly state and city sales tax

∇ Budgeting for RHVR

C. CMF Parking Lot Management

∇ Manages advertising and assignment of CMF parking spaces,

distributing parking permits upon receipt of rental fees.

∇ Informs property committee of maintenance of CMF parking

signage as needed.

∇ Oversees CMF parking compliance and towing if needed

D. Management of CMF Rental Facilities

∇ Schedules CMF rentals and negotiates and signs CMF rental

contracts.

∇ Manages the collections and records for security deposits and

rental fees.

∇ Arranges for CMF hosts for scheduled events as needed.

∇ Maintains rental records and brings recommendations to the

CMF Board about rental/fee issues.

E. Manages CMF Office Operations

∇ Files correspondence and billing invoices.

∇ Manages the foundation's database of CMF newsletter or other

CMF mailings.

∇ Maintains CMF computer files as requested by the Board and/or

the Director.

∇ Compiles and updates the Dinner Reservation list for the annual

Tagore Festival as checks are received.

∇ Communicates with CMF security and maintenance staff as

needed.

∇ Creates weekly backup of CMF computer files.

∇ Alerts appropriate persons of required fire, health, and pest

control inspections.

∇ Writes monthly Office Manager Report to submit at board

meeting.

∇ Compiles and files monthly board meeting agenda, minutes,

and reports.

F. Managing CMF Office Communications

∇ Establishes a regular schedule in collaboration with Director

∇ Brings in, sorts, and channels CMF mail to appropriate staff

and board members

∇ Answers the CMF phone and relays messages left for staff

and Board members.

∇ Checks CMF email and deals with requests, etc accordingly.

∇ Maintains a current address list of members and donors,

including phone and email addresses for CMF.

∇ Maintains the computer CMF Master Schedule of Events.

∇ Works with the Director and Board to update the CMF

bulletin boards and Wayside Pulpit

∇ Sends thank you cards to donors.

∇ Collaborates with director to update website and send out

regular newsletters

IV. Professional Skills and Training

The Office Manager should have:

-Experience with Quickbooks and finance

- Experience working in a professional setting

- The ability to follow instructions and work independently

- Possess sound judgment in decision-making

- The ability to work with a great variety of people

- Good organizational skills

- Competence with computers, word processors, and spreadsheets