01 Sep
Research Facilities Tech Coordinator
California, Duarte , 91008 Duarte USA

Job DescriptionResearch Facilities Tech Coordinator Location: Duarte, CA Duration: 6 months Description: Position Summary: Position must be able to operate independently, working closely with Research Facilities and Emergency Planning Manager (RFEPM) to do Facilities Coordination for all Research Buildings. Provide technical assistance and support to RFEPM for construction projects as needed. Maintain space and equipment inventories and purchase capital equipment as needed to support BRI lab operations. Essential Functions: 20% Direct responsibility for coordinating all work in all buildings falling under the responsibility of the RFEPM, this includes, but is not limited to maintenance of the buildings and all of the equipment therein. Oversee capital expenditure projects, renovations, coordinates construction and facilities projects. Responsible for small renovation projects including obtaining quotes, processing contracts and POs, overseeing the subcontractors, and coordinating the final occupation of the remodeled space. This position is the primary dispatcher for all centralized alarmed temperature storage devices and responds to equipment alarms in the research facilities. Operate under the guidance of the RFEPM in the BRI-wide initiatives 20% Primarily responsible for the client space inventory, including checking the accuracy of floor plans, reviewing and revising to reflect current data needs by management, defining space classifications and assigning room categories, monitoring and updating departmental space assignments allocated to individual PIs and Core labs, and tracking individual employee locations. Maintain a shared equipment data base and understanding the needs of the research enterprise in order to facilitate the maintenance contracts, instrument upkeep and lifecycle replacement. Evaluate current technologies that pertain to shared equipment, obtaining quotes, requesting CEAs and contract reviews for PO submissions as needed to maintain the common equipment inventory. Respond to the equipment alarm systems for the campus and off-site buildings. The coordinator has an expert knowledge of the Rees alarm system parameters, phone and email lists, will install hardware in freezers as needed, and work with Rees technical support to program new units to minimize the time a new unit is operated without alarm coverage. Participates in the emergency on-call schedule for the team which includes carrying a pager when on-call. 25% Coordinates with research facilities specialist (RFS) to produce engineering requests as they identify issues needing attention in the buildings with utilities, HVAC, or other engineering supported equipment in all research buildings. Coordinates with RFS to produce BIS repair requests for all research shared equipment and for investigators who request repair service with their own equipment. Direct responsibility for ensuring that all research engineering requests and BIS requests are completed in a satisfactory manner. Supervise the Specialist in the management of smaller projects/lab renovations. 10% Assist in the cost and model verification of shared equipment acquisition requests as well as individual investigator requests. Coordinate with Research Facilities Specialist to administer and distribute spares for -80s, -20s, refrigerators, and Cryo Tanks as required to protect laboratory samples for all Principal Investigators and cores facilities throughout BRI. Responds to equipment alarms and unit failures for all temperature storage as listed above (over 1600 units total). 10% Direct responsibility for assisting Principal Investigators and on lab relocations including but not limited to equipment/supplies, personnel placement, and required IT coordination. Determines requirements for movers and oversees the moves. Submits all required property control forms. 10% Maintains a list which provides the identification and distribution of capital equipment in temporary storage within Research Buildings and Warehouse C. 5% Other duties as assigned. Follows established client and department policies, procedures, objectives, performance improvement, attendance, safety, environmental, and infection control guidelines, including adherence to the workplace Code of Conduct and Compliance Plan. Practices a high level of integrity and honesty in maintaining confidentiality. Performs other related duties as assigned or requested. Minimum Education: Bachelors degree or equivalent work experience Minimum Experience: 6 or more years of experience in a research environment Preferred Experience: Skills/Abilities: Display tact/courtesy in dealing with Vendors and client employees under a variety of situations Thorough knowledge of Research laboratory functions and requirements. Thorough experience with Laboratory organization. Excellent oral and written communication skills Software: Windows, Excel, Word, PowerPoint, Outlook Machines/Equipment: Personal computer, computer peripheral equipment, audiovisual equipment Working / Environmental Conditions: Participate in a 24/7 rotating schedule for responding to equipment alarms. Atmosphere and environment associated with an office/lab setting. Conditions Subject to many interruptions, occasional pressure, due to multiple calls and inquiries, requires judgment that could affect the image of the client, occasional pressure due to deadline requirements, exposed to material of a confidential nature on a regular basis. Physical Demands: Light physical effort (lift/carry up to 50 lbs.), mostly sedentary work, occasional prolonged standing/walking, works at PC involving focused concentration, extensive telephone activity, occasionally lifts supplies/equipment, occasional reaching, bending, kneeling, crouching.


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