Clerk IV (Payroll Clerk)

Clerk IV (Payroll Clerk)Apply now (https://secure.dc4.pageuppeople.com/apply/822/gateway/default.aspx?c=apply&lJobID=520478&lJobSourceTypeID=801&sLanguage=en-us) Job no: 520478 Work type: Staff Full Time Location: UMass Amherst Department:Auxiliary ServicesUnion:Non-Unit Non-ExemptCategories: Administrative & Office Support About UMass AmherstUMass Amherst, the Commonwealth's flagship campus, is a nationally ranked public research university offering a full range of undergraduate, graduate and professional degrees. The University sits on nearly 1,450-acres in the scenic Pioneer Valley of Western Massachusetts, and offers a rich cultural environment in a bucolic setting close to major urban centers. In addition, the University is part of the Five Colleges (including Amherst College, Hampshire College, Mount Holyoke College, and Smith College), which adds to the intellectual energy of the region.Job SummaryUnder the general supervision of the Clerk V Payroll Specialist in the Central Payroll Office in Auxiliary Enterprise Human Resources, The Payroll Clerk helps ensures the operation of the HR service desk area in the A&F Payroll office. This position provides Payroll and HR support and superior customer service to a high-traffic, fast-paced office ensuring effective and efficient payroll processing of benefited, non-benefited, and student staff.Essential Functions

Supports Payroll reporting such as exception reporting, overtime, corrections, shift differentials, changes of work week and end-date reports to maintain staff payroll status.

Supplies information in response to inquiries about general personnel and human resources issues, employment opportunities, and rules and regulations governing employment including pay rules and regulations, immigration, ADA, UMASS disability services, Family Medical Leave, Workers Compensation and Faculty and Staff Assistance Program.

Investigates and resolves problems/questions regarding time entered and employee pay statements and process Time & Attendance correction forms as need.

Provides training and support for department users on the workforce time management payroll system (Kronos). Ensures proper time entry and tracking. Investigate and resolve timecard issues.

Interprets union contract(s) language (AFSCME Units A & B, USA/MTA, PSU Unites A & B, GEO, 03 and non-unit regarding all time and attendance issues that arise.

Acts as liaison for time and attendance issues with Central HR. Follows central HR policies and procedures and assists with payroll related problems, questions, or policy clarifications.

Assists with additional responsibilities for human resources functions when positions are vacant or during periods of staff leave; performs cross-functional tasks as needed to ensure timely completion.

Prepares and/or processes personnel actions such as promotions, appointments, demotions, terminations, transfers, and leaves of absence by recording such actions and completing forms for approval.

Maintains personnel files to include materials such as personnel action forms, correspondence, reports, timecards, accident reports and other material associated with human resources and personnel functions.

Helps maintains complete and accurate records of other leave and accommodation requests in conjunction with Accessibility Office. Ensures that employees are aware of their responsibilities and of any documentation and notice required to qualify for and to take leave.

Processes undergraduate and graduate student hires, reappointments, changes, and terminations.

Recommends changes to procedures and workflow to supervisors.

Assists with planning and executing events such as job fairs, orientation, on-boarding, trainings, and team building activities.

Participates in campus HR professional development training, conferences, and meetings to learn latest programs and processes.

Maintains information databases and generates reports as needed.

Other Functions

Performs other duties as assigned.

Participates in campus HR professional development training, conferences, and meetings to learn latest programs and processes.

Serves on departmental and University-wide committees as needed.

Keeps up to date on labor issues and ensures that labor relations and conditions of employment are maintained in support of the Director(s) of HR.

Understands, is committed to, and supports affirmative action and non-discrimination goals and customer-focused quality services.

Demonstrates capacity, skill,and willingness to engage students, and contribute to student success.

Minimum Qualifications (Knowledge, Skills, Abilities, Education, Experience, Certifications, Licensure)

High school diploma or equivalent education with three (3) years' full time or equivalent part time relevant experience.

Knowledge of HR policies, practices, and systems.

Attention to detail and ability to work accurately with names, numbers, and symbols.

Ability to exercise discretion in dealing with confidential information.

Ability to deal tactfully with others.

Ability to follow written and verbal instructions.

Ability to apply rules, regulations and policies governing Human Resources activities.

Ability to organize information and maintain accurate records.

Proficient in the use of Microsoft Office software (Word, Excel, PowerPoint, and Access).

Effective communications skills.

Ability to establish and maintain harmonious relationships at the workplace.

Preferred Qualifications

Experience with Kronos.

Experience with Peoplesoft.

Experience working in an HR role in a unionized environment.

Experience working in an HR role in higher education.

Bilingual.

Work Schedule

37.5 hours/week.

varies depending on department needs; may include evenings, weekends, and holidays.

Salary InformationGrade 13Special Instructions to ApplicantsPlease apply online, submit a cover letter, resume, and provide contact information for three (3) professional references. The search will remain open until filled.UMass Amherst is committed to a policy of equal opportunity without regard to race, color, religion, gender, gender identity or expression, age, sexual orientation, national origin, ancestry, disability, military status, or genetic information in employment, admission to and participation in academic programs, activities, and services, and the selection of vendors who provide services or products to the University. To fulfill that policy, UMass Amherst is further committed to a program of affirmative action to eliminate or mitigate artificial barriers and to increase opportunities for the recruitment and advancement of qualified minorities, women, persons with disabilities, and covered veterans. It is the policy of the UMass Amherst to comply with the applicable federal and state statutes, rules, and regulations concerning equal opportunity and affirmative action.Advertised: Aug 31 2023 Eastern Daylight TimeApplications close: