Office Administrator- Northwest Management, Inc

Position: Office Administrator

FT/PT: Full time hourly with benefits, reports to HR/Operations Manager

Location: Moscow, Idaho

Northwest Management, Inc. (NMI), a full-service natural resource consulting firm is seeking an experienced Office Administrator. This position is responsible for maintaining the efficiency of the office environment and provides support for all staff, including executives and managers. Proficient communication skills and experience working on multiple projects concurrently is a must.

Job Functions and Responsibilities:

Ensures business and professional licenses are renewed and requirements are met

Format letters, documents, charts, presentations using Microsoft office software

Manages company advertisements which may include webpage update, company newsletters, etc

Maintains correspondence with web page developers and performs basic update of webpage.

Manages company newsletter for content, printing and mailing

Responsible for updating company advertisements, business cards, exhibit boards, etc as needed

Arrange travel, room accommodations, and catering/venues for special events, as necessary

Assist in supporting our company culture by creating employee events and opportunities for social interaction.

Manage all insurance policies and claims

Complete professional liability insurance applications annually

Performs clerical and general office duties as needed

Answer phones and greet walk-in clients and provide customer service

Responsible for daily pickup and drop off of mail and distribution to appropriate department. Package and mail any FedEx, UPS or other mail carrier packages

Directs incoming emails to appropriate department manager

Maintains office supplies and ordering system

Management of all office equipment

Approve invoices for office related billings

Participates in staff meetings with office personnel adding to agenda as necessary

Assist Human Resource manager as needed

Performs other incidental related office duties as required and assigned

Minimum Qualifications:

2 years’ experience in an office setting

2 years of business and/or communication focused education

Strong written and verbal communication skills, including spelling and grammar proficiency.

Ability to coordinate a workload with multiple projects and deadlines

Ability to work independently, exercise initiative and sound judgement

Possess strong interpersonal skills to interact positively with all employees

Ability to maintain confidential information and security of private information

Ability to use sound discretion and judgement in management situations

Possess excellent customer service skills

Flexibility and adaptability to new tasks and assignments

Good verbal communication, spelling, grammar and written skills

Proficient with computer software including Microsoft Office Suite and Adobe InDesign; Use of other pertinent software a plus; comfortable learning new software

Preferred Qualification

Basic knowledge of Natural Resource and Forest Industry

Knowledge and experience in marketing

Working knowledge of Word Press web editing

Experience with Adobe Creative Cloud

Salary and Benefits:

Pay range: $15.50 - $19.50 DOE

Rewarding work with a great team of people

Paid holidays, vacation, and sick leave

Healthcare and Health Reimbursement Plan (HRA)

Disability Plan

401(k) retirement plan with company contribution

Closing Date: First consideration given to those who apply by October 26. Open until position filled

Visit our web page: www.northwestmanagement.com and click “about us” then “join our team” to download an application to be sent with a resume.

Northwest Management, Inc. is an Equal Employment Opportunity employer. We employ without regard to race,

color, religion, gender, national origin, veteran status, age, disability, marital status, genetics, or other status

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