General Summary :
Audits all incoming invoices for accuracy which includes, reviewing of the manual coding block for the approval signature is appropriate for the payment amount according to the DG Approval Matrix, verify the signature is on file, cost center and gl account number is completed.
Responsible for new vendor setups, which includes obtaining the Federal ID or Social Security numbers to determine if 1099 reportable.
Audits and prepares checks for mailing and special handling.
Duties & Responsibilities
Prepares expense invoices for uploading to AP Subledger and invoice entry : Assigns proper vendor number to each invoice;
reject incomplete invoices, review for appropriate signature and gl account.Communicates orally and / or in writing with SSC or DC employees to verify and / or clarify issues regarding the proper submission and / or approval of expense invoices as necessary.
Prepares checks for mailing; including preparing / stuffing envelopes for remittance overflows and document enclosures, and routing certain special handling invoice payments to the requestor.
Completes vendor set-ups and changes as required by the company while staying incompliance with the IRS regulations for 1099 reporting.
Maintains logs and compiles data for management information.
Manages and maintains a log of invoices that are rejected and return the documents to approving cost center mangers for corrections.
Excellent oral and written communication skills.
Excellent basic mathematical / computational skill.
Excellent interpersonal skills and the ability to present oneself professionally to others.
Self-starter with the ability to efficiently coordinate and prioritize.
The ability to act decisively; and drive excellence.
Able to collaborate across boundaries while building relationships.
The ability to multi-task and deal with ambiguity while maintaining composure.
Always a team player.
Proficient in Microsoft Office 2007 Excel and Word.
Education Requirements :
Completion of a two-year associate degree, and a minimum of one year of experience in accounting, or accounts payable, plus significant experience using on-line computer systems and spreadsheet and word processing software
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