Personal/Administrative Assistant

Job Details:

Responsibilities

Answer a multi-line phone.

Manage day-to-day front office duties.

Utilize Microsoft Office software such as Word and Excel to enter and revise work order instructions and tasks, as well as track safety-related training and other items by creating and updating spreadsheets.

Correspond and coordinate with clients and other shops to coordinate work, and keep impacted personnel appraised of important issues such as building outages.

Serve as the client entry point for facilities related issues by receiving incoming phone calls, emails, faxes, and work requests.

Other related functions as assigned

Required Qualifications

High school graduation or GED.

Excellent interpersonal and communication skills.

Accuracy in grammar and punctuation.

Outstanding organizational skills.

Attention to detail.

Demonstrated ability to learn tasks quickly with minimal training and supervision.

Flexibility with shifting priorities.

Ability to maintain confidentiality of protected health information.

Regular and punctual attendance.

Exhibits customer service-oriented behavior and excellent public relations skills in all aspects of work.

Demonstrated ability to successfully work with a diverse community and provide services from a non-judgmental perspective.

Required Materials

Resume/CV

Letter of interest