Office assistant

Job Description

We are looking to hire an Office Assistant to join our team. An Office Assistant is primarily responsible for supporting the facility needs of the MLB including reception, housekeeping, clerical, and basic maintenance duties. This position entails the ability to maintain a positive, professional manner in a demanding and varied office environment. In this role, you will interact with all levels of staff to ensure a productive and functioning environment.

Salary range: $37000 - $47000 per year.

• Answer phones and direct calls with a positive attitude and an energetic work ethic.
• Provide coverage of the reception area, including the receiving and routing incoming calls, greeting and monitoring visitors, and providing general information to inquiries.
• Administer employee and visitor access through and issue access as directed.
• Perform basic maintenance on office equipment, including cubicles, chairs, pictures, and related equipment.
• Assist with loading/unloading deliveries.
• Conduct basic housekeeping and restocking duties in the break and common areas throughout the company.
• Assist the facilities department with minor maintenance/repairs and troubleshooting.
• Perform administrative tasks such as supply inventorying and ordering, invoicing, filing, and data entry as required.
• Provide support to the Office Manager for MLB projects, including office reconfigurations, minor construction, and capital improvement projects.
• Prepare conference rooms for meetings, including the configuration of A/V systems and providing other needed supplies.

Qualifications

• High School Diploma required.
• Must have a working knowledge of MS Office (Word and Excel) and Google, and able to learn new software quickly.
• Minimum 1 year of prior experience in an office.
• Must have strong work ethics and a high level of confidentiality to ensure proper handling of sensitive information.
• Demonstrate oral and written communication skills; communicate effectively with various contacts (internal and external).
• Must exhibit professionalism, excellent interactive skills, and strong customer service.
• Must display strong analytical and organizational skills.
• Must have a valid Driver’s License.

Additional Information

• Disability Insurance
• 401(k) Matching