Executive Assistant

Payne Trucking Co. is currently seeking a self-motivated, experienced Executive Assistant to add to our Fredericksburg location.

Responsibilities

Act as the point of contact among executives, employees, clients and other external partners

Manage information flow in a timely and accurate manner

Manage executives’ calendars and set up meetings

Make travel and accommodation arrangements

Rack daily expenses and prepare weekly, monthly or quarterly reports

Oversee the performance of other clerical staff

Act as an office manager by keeping up with office supply inventory

Format information for internal and external communication – memos, emails, presentations, reports

Take minutes during meetings

Screen and direct phone calls and distribute correspondence

Organize and maintain the office filing system

Requirements

Work experience as an Executive Assistant, Personal Assistant or similar role

Excellent MS Office knowledge

Outstanding organizational and time management skills

Social Media Marketing a plus

Real Estate experience preferred

Familiarity with office gadgets and applications (e.g. e-calendars and copy machines)

Excellent verbal and written communications skills

Discretion and confidentiality

Payne Trucking is accepting applications for all positions! Please call recruiting for more details at 540-898-0045 or Apply Online at www.PayneTrucking.com