Construction / Real Estate - Office Manager

Full-time office manager for residential general contractor and real estate broker. M-F, 8-5. Experience with Excel, Word, QuickBooks, Microsoft Project, Adobe, DotLoop preferred. Pay based upon experience. Duties to include the following:

Construction:

- Daily sorting of receipts and mail

- Organize bills to be paid, submit for approval

- Enter hourly employee time for payroll

- Schedule meetings, maintain calendar

- Get allowance selections from clients, organize into cut sheet

- Get quotes from subs/suppliers, submit for review

- Draft work orders and purchase orders, submit for review

- Create project binders and organize job folders

- Update project schedules

- Draft estimates, submit for review

- Draft invoices, submit for review, follow up on status of payment

- Obtain permits, submit applications and all necessary documents

- Draft Facebook marketing ads

- Update website as projects are completed

- Get copies of certificates of insurance, verify coverage

Real Estate:

- Hold open houses and do showings for listings

- Assist in brokerage compliance and record keeping

- Create ads for rental properties

- Show rental properties, obtain applications

- Collect rent

- Send notices for non-payment

- Submit for evictions

- Draft ads for marketing property management, listings, rentals

- Create walk-through videos/posts for social media platforms