Receptionist & Administrative Assistant

Now Hiring! Administrative Office Assistant

Full Time Position

Chase Custom Homes & Finance has been building homes and communities throughout Maine since 1986. We’re a family-owned business with a close team of dedicated employees. We offer competitive pay, and excellent benefits including company paid health, dental, a 401(k) plan, life insurance, continuing education, employee discounts and more. We were one of the 2019 Best Places to Work in Maine companies.

Job description:

This position is Monday-Friday. 8:00 a.m. to 4:30 p.m. 2 years of office experience/administrative work is required. Real estate office experience is a plus! Responsible for making a great first impression with our clients/visitors. Promptly and professionally answers the phone, screens and routes calls, relays messages, schedules appointments and greets all visitors in person. This position is an essential hub for our office staff, project managers, clients and vendors. You must be able to multitask, take notes and learn quickly.

Job duties include but are not limited to:

Answers all telephone calls promptly and professionally and forwards calls to appropriate personnel.

Keeps a daily calendar of all office appointments/meetings

Keeps the front office organized and presentable.

Prepares meeting rooms/conference rooms for client meetings.

Run necessary errands, ex. to post office, town or city hall with company vehicle

Assists administrative staff in office work: sorting mail, addressing envelopes, filing, labeling and copying.

Assistance in QuickBooks invoice entering and paying

Direct assistant to Office Manager, including payroll, preparing subcontractor documentation and checks

Assists Transaction Coordinator with real estate paperwork and documentation, including copying and filing.

Light cleaning and organizing of the office

Organizing and ordering office supplies.

Client communication as liaison between clients/vendors

Keep a spreadsheet of jobsite updates, track/organize client finish selections from vendors

Set up site inspections with local municipalities, prepare and submit permit applications, order

dumpsters/porta-pottys for jobsites

Keep records on company vehicle registration/insurance and schedule/coordinate vehicle service as needed

Assist project managers

Assist in business for Chase-owned car washes and other business entities

Job Requirements:

Must be comfortable with: Microsoft Outlook - calendar features, Microsoft Office Suite, including Excel, SharePoint and QuickBooks knowledge is a must!

Our goal is to make a great first impression with guests, including clients and business partners. If you are outgoing, professional and enjoy being busy, this position is for you. This position is eligible for full benefits and vacation time after a 90-day review period. Pay for this position will be based on experience. To apply: email tchase@cchfi.com with resume & cover letter attached to email. Must have a valid ME driver's license. Applicants who do not meet the above requirements will not be contacted.