FT- Transaction Coordinator for fast pace Real Estate office

Team Castelli is seeking an Operations/Transaction Coordinator who is passionate about ensuring successful transactions for our Clients. This is a Hard Work! and requires you to persevere through inspections, repair problems, work on your own, able to handle pressure and be a self motivator. We are fully engaged in your professional and personal growth in a way that few others offer. We would love to have you join the family!

Are you self-motivated, can manage your own time and work well under pressure? Are you someone who thrives in a fast-paced environment with a lot of moving parts? Can you think outside of the box, be a problem solver who is always looking for ways to improve processes, doesn’t give up easily, and is great at finding solutions? Then call us because we want to speak with you!

The Transaction Coordinator position is a crucial component to the success of our office and team. The Transaction Coordinator is responsible for the accurate handling of all administrative steps in processing a real estate transaction from offer to closing.

We are a busy and rapidly expanding real estate firm in the top 10% of our marketplace. We strive for excellence and not only want to provide a great experience for our clients but also our Agents. We offer some unique and innovative strategies that provide proven results.

Qualifications

- 4+ years of administrative experience (required)

- Previous management experience (preferred not required)

- 3+ years Previous Real Estate, title or lending experience (high advantage)

- Real estate license (or can be obtained)

Knowledge and Skills

- Friendly with great attitude

- Attention to Detail

- Strong computer skills in Microsoft Office or Google products and transactional management systems

- Working knowledge in electronic signing or quick learner

- Ability to work independently, by self and in a team environment

- Ability to prioritize multiple tasks and projects

- Effective oral and written communication skills and an excellent customer service focus

- Effective analytical and problem-solving skills

- Learning based and solution oriented - passion for excellence

- Deadline driven and extremely organized with great time management skills.

- Must provide exceptional customer service.

- Excellent organizational skills with a focus on detail; high degree of accuracy

- Continue to maintain the goodwill and reputation of the entire team.

- A true professional, who supports the entire team in achieving their goals.

- Growth mindset.

- Appreciation and acceptance of accountability for work.

- Doesn’t mind hard work - staying late or weekends.

- Strong communication skills with highly developed interpersonal skills.

- Ability to multitask and work in an environment where frequent interruptions may occur

- Works well under pressure!

Principal Duties and Accountabilities

- Full time 745-5, or after hours to complete the job, including every other 3rd weekend.

- Opens escrow when an offer is accepted

- Communicates updates to clients, agents, lenders, title, and others involved in the transaction

- Coordinate communication and contract details between parties (agents, lenders, escrow, etc.)

- Complete, and/or review transaction documents/paperwork/forms for completeness, accuracy and adherence to brokerage office(s) compliance.

- Perform data entry tasks and communications between parties.

- Maintain/manage active files (extensions, addendums, etc.) to ensure all information is entered and reports and disclosures are forwarded in a timely manner. Keep appropriate parties of the transaction informed on the progress of the files.

- Provide and/or coordinate accurate and timely communication with external contacts such as homeowners, closing agents, staff from other real estate brokerages, service personnel and vendors.

- Set up transaction files and work to deposit earnest money within contract timelines.

- Coordinate the transaction details and see that Customer Satisfaction is Top Priority.

- Coordinate transactions to closure.

- Communicates updates to clients, agents, lenders, title, and others involved in the transaction

- Monitors deadlines and contingency periods

- Ensures all required documentation is submitted

- Ensures all documentation requiring signatures and/or initials are signed/initialed

- Creates commission disbursement forms

- Verifies commission checks match disbursement authorization forms and places them in agents’ mailboxes

- Sends copies of documents to entitled parties

- Maintains contact information for all parties involved in the transaction

- Submits documentation to brokerage

- Utilizes transaction management software

- Stays highly organized to ensure accuracy

- Must maintain strict confidentiality related to all documents, agent, client, and staff data, as well as all other sensitive or classified information obtained through the course of employment.

Next Steps:

To be considered for the position, please send a detailed introduction letter about yourself, including your 1, 3 & 5 year goals. What sets you apart from everyone else, why should we hire you.

Please complete the DISC assessment & email results. Thank you.

This is the DISC test. https://www.tonyrobbins.com/disc/

If selected for a phone interview, additional company details will be provided at that time. Only the TOP 4 CANDIDATES will be offered an in-person interview.

Additional Details:

The position is FULL-TIME with a 90 day probationary period to assess skill level. We believe in hiring the right attitude that fits the culture and we'll train the details. We are a fun, fast paced Real Estate company with a dedication to serving the community and offering world class customer service. Please, serious inquiries only. We look forward to hearing from you!

Salary, Holiday & Vacation pay will determine by experience level. Min $30k, +/- benefits.