Office Assistant

Office Assistant

Job Description

ROLES AND RESPONSIBILITIES

Supports company operations by handling telecommunication, monitoring work teams and current projects, organize and maintain file systems, and preserving any other office systems in place.

· Maintain professionalism with employee and client relations

· Monitor daily projects

· Answering and/or referring inquiries related to the business

· Handle incoming and outgoing mail/shipments

· Maintain security by following procedures

· Maintain continuity and efficiency among work teams through documentation and communication

· Handle quality assurance calls and client relations

· Greet walk-ins and clients at the front desk

· Handle accounts receivable by accepting payments through check, card or cash

· Responsible for creating invoices and dropping off deposits

· Office maintenance

QUALIFICATIONS AND EDUCATION REQUIREMENTS

Previous office/administrative experience is required. Highly organized, self-starter, multi-task capable. Bilingual a plus. Only local applicants will be considered. This is not a remote work or work from home position.

REQUIRED SKILLS

Must be proficient in the following:

· QuickBooks-REQUIRED-Must be able to create clients, create invoices, receive payments, create deposits-This is required. Please do not contact if you don't have this experience.

· Microsoft Office (Primarily Excel, Word, Outlook)-REQUIRED

· Knowledge of computer systems and the ability to work with word processing, data management, and spreadsheet and data analysis programs.

ADDITIONAL NOTES

Requires reliable transportation. The capability to work around and understand our services and the technology is essential for this job position.

Job Type: Full-time