Office Coordinator

Do you want a job where your talents can be recognized, and your career elevated? Do you want to be part of an intelligent and diverse team of individuals? If so, submit a resume today! We are currently recruiting for an Office Coordinator with a fantastic company that has been established for 30 years and which services over 40 countries around the world! If you want to work for a company that uses top of the line, state of the art technology and you take pride in knowing you are helping to provide a service to an international audience, submit your resume ASAP!

The Office Coordinator position is a full-time temp to hire position in Santa Maria, CA. Hours are from 8am to 5pm Monday through Friday. The rate of pay is between $19 and $22/Hr (DOE).

Benefits if hired by the client include medical, dental, vision and 401K.

THIS POSITION REQUIRES A BACKGROUND CHECK

Duties & Responsibilities:

Provide direct administrative support to management, including email correspondence and generating and distributing memos, letters, spreadsheets, and forms.

Serve as the eyes and ears of the office, providing information, answering questions, and responding to requests.

Manage the front desk/reception operations, greeting guests who enter the office and acting as the first point of contact for employees, candidates, and vendors.

Perform general administrative tasks, including answering and directing phone calls, email correspondence, meeting minutes, coordinating meeting agendas, managing incoming/outgoing mail and shipments, and maintaining an organized, clean office environment.

Oversee and order office supplies and food deliveries for group meetings, anticipating requirements, stocking supply stations, and ensuring equipment is in working order.

Keep the office clean, stocked, and organized throughout the kitchen, conference rooms, stock and storage rooms/closets, and communal areas.

Maintain workflow by analyzing and refining standard operating procedures, such as scheduling, communications, office layout, etc.

Plan, organize, and schedule company meetings occurring in the office, offsite, and via video conference.

Run errands to other offices, stores, and other locations when needed.

Coordinate domestic and international travel arrangements for all levels of staff members and or guests.

Maintain contact database, employee list, and inventories up to date.

Research information using available resources to satisfy management and customer inquiries.

Respond quickly, professionally, and accurately to all emails from the CEO, Directors, Managements, and Employees.

Other reasonably related business duties as needed or as assigned by the Office Manager, Supervisor, or Executives.

Routinely handle objects weighing up to 15 lbs. and on occasion may be expected to lift objects weighing up to 25 lbs.

Other duties as assigned.

Skills & Qualifications:

Administrative-related degree or, at a minimum, a High School diploma

Experience in a previous Administrative position is a plus

Excellent written and verbal communication skills

Strong organizational skills with the ability to multitask

Excellent time management skills and the ability to prioritize work and multitask

Strong communication skills, including active listening and clear articulation

Knowledge of Microsoft Office (Excel, Word, PowerPoint) and/or Google Workspace (Google Sheets, Docs, Slide)

Easily adaptable to the fast-paced work environment

We provide equal employment opportunities in hiring, promotion, transfer, compensation, benefits, and all other employment decisions. These opportunities and other conditions of employment are extended to qualified applicants and employees without regard to an individual’s ancestry, race, color, religious creed, sex, pregnancy, genetic information, sexual orientation, gender, gender identity (including transgender) or expression, age, marital status, medical condition, mental or physical disability, national origin, citizenship/immigration status, military or veteran status, or any other protected status under applicable laws.