OFFICE MANAGER / BOOK KEEPER

some responsibilities include supporting office operations, book keeping, payroll, screening phone calls, handling email correspondence, bill pay, invoicing, filing, and scheduling activities.

Applicant should have excellent organization skills along with the ability to prioritize tasks and meet deadlines. Applicant will provide administrative support to our staff and ensure all daily procedures run smoothly. Book keeping is crucial, knowledge of QuickBooks is a must. Applicant will handle day to day accounting/ finances, mail, bills and work with our accountant to ensure smooth book keeping.

Tasks include:

Payroll

A/R

A/P

Reconciliation

Bill pay

Invoicing

Maintain bank roll, balance books

Answer phone, take detailed messages

Greet any customers, vendors, tenants or contractors and answer any questions

Manage the inventory of office supplies/ maintain a clean office

Oversee all incoming/ outgoing mail for the office

Make loan, tax payments, bill payments on time, keep balanced books.

Assist with general administrative support; scanning, filing, data entry, etc.

Credentials:

High school degree or college degree preferred

Experience working in a professional office environment

Master of QuickBooks, or just really really good

Must be proficient in Microsoft Office,

Detail orientated and ability to multi-task

Clean, neat, tidy, a go getter,

Anticipates issues and fixes problems before they happen

A person that can work independently or in a group

Someone who self motivated

Casual office dress code

This position is 32 Hours per week. 9 to 5 with Wednesdays off.

Applicant would need to physically be in the office, telecommuting will not work.

Please email resume