Manager of Finance at Everyday Oil
Vacancy expired!
Manager of Finance
Job Description
Position Description
Everyday Oil is a small company (currently operated by 6 employees) that will be going through meaningful growth over the next few years. To do it right, we need someone who is able to offer a clear-sighted analysis of the flow of resources into and out of the business, to ensure that the path we take is healthy, efficient, and responsible.
The Manager of Finance’s success will be contingent on maintaining useful financial systems that meaningfully contribute to sound decision making and risk mitigation. Their work should be guided by the vision for the company’s growth as established by the founder, an understanding of the market space in which we operate, and the financial risks and opportunities associated with that path. They’ll need to adapt to change as the business grows, and discern where systems need to be adhered to and where new systems are in order.
It’s a unique position, broad in scope and possibility, well-suited to someone who is eager to take on meaningful responsibility and to grow and learn alongside great people.
As with all members of our team, we are looking for a team player with a positive attitude, ready to be flexible and pitch in to help - and who is highly independent and self-motivated.
Responsibilities
Financial
Bookkeeping
Accurately record all sales transactions
Match and enter approved invoices for payment
Complete payments within terms using check-runs, ACH, wires, etc.
Accurately assign all expenses to the proper account
Maintain and improve a purchasing process that scales with the organization
Record and reconcile prepaid and amortized expenses
Record loan payments and maintain amortization tables
Maintain a CAPEX register and record monthly depreciation expense on fixed assets
Complete journal entries for any accruals
Bank and petty cash Reconciliations monthly
Sales Tax Filings
Oversee a manufacturing cost accounting system that delivers accurate unit costs per sku per month
Payroll/HR
Perform and review biweekly pay runs
Create and maintain training protocol for managers around Payroll/PTO
In collaboration with the Founder and advisors research and implement an employer-sponsored health insurance plan, an IRA, and other relevant benefits in line with company values and budgets.
In collaboration with the Founder and advisors, build a compensation system suited to our scale of operations that will ensure equitable and inclusive pay, transparent paths of growth, and the financial health of the business.
Build an Employee Handbook that compiles info on relevant policies, programs, and procedures.
Financial Modeling and Analysis
Create and annual budgets and revenue goals and report on variances from the budget monthly
Identify and recommend cost cutting improvements
Generate reports as requested
Maintain a cash flow analysis and projection tool that can be used to make informed treasury decisions
Inventory Planning and Management
Maintain an inventory management system that translates sales goals by channel by sku into projected consumption rates of raw materials.
Build a purchasing strategy that will ensure 0 stockouts while avoiding over-purchasing
Create PO’s, schedule shipments and ensure proper inventory upon receipt
Operations/Compliance
Assist in handling EU certifications, potential OTC drug manufacturing certifications, creating GMP/SOP manuals, doing GMP audits
Identify areas for improvement in business operations from the perspective of efficiency and cost savings.
Reports To
Founder/Owner
Collaborates With
Managers
External Financial Consultants
Accounting firm responsible for tax returns
Direct Reports
None
Measurable Metrics/What Does Success Look Like
External deadlines are always met (sales tax, payroll, etc.)
Monthly goals and variance reports are timely, accurate, and useful to management
Zero stock outs of critical raw materials due to mis-forecasting
The Finance Manager will have succeeded if they are able to build a holistic understanding of the business and its progress and change, at the appropriate resolution of detail, and can share that understanding in plain-spoken language to management and serve as a resource to advise on business decisions. They will have to win trust through a track record of accuracy in reporting and a mastery of the information for which they are responsible. At our stage of growth, the Finance Manager’s ability to take on complex tasks and win the trust to execute on them effectively, unburdening the rest of the company around them will be critical.
Classification
Full Time Exempt
Pay Rate
Pay commensurate with experience.
Estimated Weekly Hours
40 Hours, Monday through Friday, 10am to 6pm
Qualifications
Proficiency with QBO/Excel/Google Sheets
Experience with manufacturing cost accounting
Experience with budgeting procedures and reporting appropriate to an organization in the $1M-$10M annual revenue stage of growth
Understanding of basic tax accounting to serve as an informed liaison to the accounting firm that prepares the corporate tax returns
Ability to create and maintain processes that yield dependable results at a high resolution of detail, joined to a thoughtful big picture understanding that can anticipate problems and foresee issues before their impact is felt
Company Overview
Everyday Oil is a small but growing company offering 100% plant based skincare for the whole body and whole family. Founded by Emma Allen in 2016, we are independently owned and committed to fair labor practices, sustainable operations and to offering our community a beautiful product at a fair price.
Location
We are located just outside of Asheville, NC in Black Mountain.
This is not a remote position.
To apply, please send a resume and cover letter. No drop-ins, please.
Vacancy expired!